Materials Management Assistant

Job Title:

Material Management Assistant

Trust

Location:

Hampshire & Isle of Wight Healthcare NHS FT

Location:

Maples, Tatchbury, SO40 2RZ
and Lymington New Forest Hospital SO41 8QD
(As when needed) - Driving License essential (Benefits of working from home once settled into the role)

Hours:

37.5 hours per week

Job Reference: 90619

Working Pattern:
Monday - Friday (Flexible)

Duration: 3 Months

Order stock/non-stock items for the replenishment of the wards/teams as part of the materials management service (Matman).

Assist and support in the Materials Management Roll out programme.

Assist in the data preparation to implement a Materials Management process throughout the Trust which will provide an effective and efficient replenishment service to departments within the Trust.

• An in depth understanding of the roles and responsibilities involved in working within the NHS
• Knowledge of the systems used, to effectively complete your role to the highest standard at all times
• A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation.

• Manipulating and analysing datasets in Excel including data filter, vlookups, IF functions etc and producing user-friendly outputs to support the Matman Project.
• To reorder stock and non-stock items using the Matman (Resus) system to agreed bin quantities. Replenishing goods to the CIC (Central Inventory Catalogue) but allowing flexibility depending on usage and clinical/medical needs, this will be using either PDA or Templates
• Order PPE for the wards/departments.
• Assist in the maintenance of electronic catalogues in GHX liaising with Category Managers and Procurement Team as appropriate
• Assist with the maintenance of NHS Supply Chain catalogue, ensuring products are available for replenishment,
• Ensure that the EDC configuration for each department is checked regularly and changes made for obsolete stock
• Assist the Materials Management Team in site visits, topping up and putting away of goods at ward, theatre and departmental level using bar code systems
• Liaise with end users, customers, colleagues and other staff about delivery problems, receipting or supply enquiries.
• The postholder will have responsibility for ordering for their allocated wards/departments and will organise their own work to meet the deadlines.

• Experience of producing accurate work (in an academic or work environment) with a high level of attention to detail
• Experience of organising and planning own work.
• Ability to safely lift and carry items, including some manual handling.
• Experience of and confident in communicating with a variety of people via email, phone, or face to face.
• Good customer services skills.
• IT skills with standard keyboard skills for processing information.
• Ability to use Excel to an intermediate level
• Ability to work as part of a team
• Numerate
• Literate in English
• Being flexible and adaptable at work to meet competing priorities
• Assertive, able to influence staff to operate the system correctly and to achieve value for money
• Stock control
• Order processing

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities
  - Keep up with the essentials and more
• Build…