Executive Assistant

Executive Assistant
Company:  One XL Info LLP
Position:  Executive Assistant
Job Type:  Full-Time
Shifts/

Working Hours:

Monday to Saturday, 10:00 AM - 7:00 PM

Experience:

2-4 Years

Location:

Thergaon, Pune, Maharashtra
CTC:  ₹ 25,000 - ₹ 30,000 per month
About 1XL
1XL is a Dubai-based, dynamic, and versatile SaaS product development company that encompasses various aspects of personal and professional growth. With a commitment to empowering individuals and organisations, 1XL strives to inspire, educate, and equip people with the tools they need to succeed in diverse domains of life and business.

Job Summary
We are looking for a  highly proactive, sharp, and dependable Executive Assistant  to support senior leadership and ensure smooth day-to-day operations. This role requires someone who can  think critically, solve problems independently, manage multiple priorities , and act as a strong coordination bridge between teams.
The ideal candidate is  active, detail-oriented, solution-driven , and confident in handling responsibilities in a fast-paced, remote work environment. Strong  English communication skills  and professional maturity are essential.

Key Responsibilities Implementation & Process Development
Understand software and tools used within the organisation and support their effective implementation across teams.
Learn and explore relevant AI tools and guide teams on their effective usage.
Prepare and maintain process documents, policies, rules, regulations, and training materials, including videos.
Conduct assessments and evaluations within the organisation.
Develop, document, and maintain Standard Operating Procedures (SOPs) for various processes.
Executive & Administrative Support
Manage and maintain executive calendars, schedules, meetings, and follow-ups.
Coordinate and attend Zoom/online meetings; take minutes and circulate action points.
Prepare documents, presentations, reports, and summaries as required.
Handle professional email communication, internal coordination, and follow-ups.
Coordination & Content Support
Coordinate with internal teams such as  HR, Admin, SOP, Development, Testing, Content Writing, Graphic Design, and Video Editing  to ensure timely delivery of tasks.
Track content schedules, approvals, and dependencies across teams.
Ensure smooth communication between departments and leadership.
Operations & Process Support
Assist in tracking expenses, invoices, basic budgets, and operational records.
Maintain structured digital filing systems and documentation.
Support leadership with research, data collection, and report preparation.
Problem Solving & Ownership
Actively identify gaps, delays, or issues and propose practical solutions.
Handle tasks independently with minimal supervision.
Prioritise work effectively in a fast-paced environment and meet deadlines consistently.
Confidentiality & Professionalism
Handle sensitive information with the highest level of confidentiality and integrity.
Represent leadership professionally in internal and external communication.

Key Skills & Competencies Core Skills
Excellent written and verbal communication in English (mandatory).
Strong organisational and time-management skills.
Critical thinking and problem-solving mindset.
Ability to multitask, prioritise, and manage workload independently.
Proactive, energetic, and solution-oriented attitude.
Technical Skills
Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar).
Familiarity with AI tools (ChatGPT, Claude, etc.)
Experience using scheduling tools, Zoom, and task-tracking platforms.
Basic understanding of content workflows is an advantage.
Experience & Qualifications
2-4 years of experience as a Management Assistant, Executive Assistant, or similar role.
Prior experience coordinating with creative/content teams is preferred.
Experience in remote work environments is an added advantage.
Graduation in Management, English, Business Administration, or a related field preferred.