Executive Assistant- Sales & Marketing; Remote

Position: Executive Assistant- Sales & Marketing (Remote )
India (Remote) | Full-Time | Permanent | Print Management

Placed by Hotsourced – connecting top South African talent with world-class global companies
This is an exciting opportunity to join a growing UK-based print management agency with a clear purpose: to make print powerful by leading the way in print buying. Working with clients across the UK and collaborating with international teams, the business manages print sourcing and delivery on a global scale.
We are looking for a highly organised, proactive, and commercially minded  Executive Assistant  who can provide trusted support to senior leadership, with a particular focus on sales and marketing activities. This is a hands-on role for someone who takes ownership, communicates confidently, embraces technology, and looks for smarter ways to get things done.

Company Description
Our client is a growing UK-based print management agency that helps businesses manage print buying, sourcing, and delivery effectively.
Operating in a fast-paced and highly collaborative environment, they work with clients across the UK while coordinating with suppliers and international teams to deliver high-quality solutions on a global scale.
Their culture is built around trust, professionalism, initiative, and continuous improvement. As a lean and ambitious team, they value people who can work independently, solve problems proactively, and identify opportunities to improve how the business operates.

About

The Role
We are looking for an experienced  Executive Assistant  to provide high-level support to senior leadership and help keep priorities, communication, and day-to-day activities running smoothly.
The role will initially involve working closely with the Managing Director and an existing Executive Assistant to gain a strong understanding of the business, its systems, processes, clients, and ways of working. Over time, the role will have a particular focus on supporting leadership across  sales and marketing activities , including client communication, campaigns, reporting, content, and related administrative and operational requirements.
This role goes beyond traditional diary and inbox management.

The right candidate will be comfortable taking initiative, learning new systems independently, exploring AI and automation, and identifying ways to make processes more efficient.
If you are someone who sees a problem and starts looking for a solution before being asked, you could be exactly who we're looking for.

Responsibilities - What you'll be doing:
Own and manage senior leadership diaries and inboxes, confidently prioritising requests, scheduling meetings, and resolving conflicts with urgency and accuracy.
Manage emails, calls, follow-ups, and action items, ensuring important communication and commitments are never missed.
Organise and support meetings end-to-end, including preparation, agendas, documentation, notes, and tracking actions through to completion.
Support sales and marketing activities, including campaigns, client communications, Linked In initiatives, reporting, research, and associated coordination.
Produce professional documents, presentations, reports, and correspondence with exceptional attention to detail and minimal revisions required.
Act as a professional point of contact for clients, suppliers, and internal stakeholders, building and maintaining strong working relationships.
Confidently handle telephone and written communication, gathering the appropriate context and ensuring messages and requests are followed through effectively.
Use Microsoft Office, Microsoft Teams, CRM platforms, job processing systems, project management software, and other SaaS tools to improve productivity.
Explore and utilise AI and automation tools to streamline…