Materials Management Assistant

Job Title:

Material Management Assistant

Trust

Location:

Hampshire & Isle of Wight Healthcare NHS FT

Location:

Maples, Tatchbury, SO40 2RZ
and Lymington New Forest Hospital SO41 8QD
(As when needed)- Driving License essential (Benefits of working from home once settled into the role)

Hours:

37.5 hours per week

Job Reference: 90619

Working Pattern:
Monday - Friday (Flexible)

Duration: 3 Months

Job Purpose:

Order stock/non-stock items for the replenishment of the wards/teams as part of the materials management service (Matman).

Assist and support in the Materials Management Roll out programme.

Assist in the data preparation to implement a Materials Management process throughout the Trust which will provide an effective and efficient replenishment service to departments within the Trust.

You’ll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation.

Key Duties and Responsibilities

1. Manipulating and analysing datasets in Excel including data filter, vlookups, IF functions etc and producing user-friendly outputs to support the Matman Project.

2. To reorder stock and non-stock items using the Matman (Resus) system to agreed bin quantities. Replenishing goods to the CIC (Central Inventory Catalogue) but allowing flexibility depending on usage and clinical/medical needs, this will be using either PDA or Templates

3. Order PPE for the wards/departments.

4. Assist in the maintenance of electronic catalogues in GHX liaising with Category Managers and Procurement Team as appropriate

5. Assist with the maintenance of NHS Supply Chain catalogue, ensuring products are available for replenishment,

6. Ensure that the EDC configuration for each department is checked regularly and changes made for obsolete stock

7. Assist the Materials Management Team in site visits, topping up and putting away of goods at ward, theatre and departmental level using bar code systems

8. Liaise with end users, customers, colleagues and other staff about delivery problems, receipting or supply enquiries.

9. The postholder will have responsibility for ordering for their allocated wards/departments and will organise their own work to meet the deadlines.

You’ll have the following skills/experience:

Experience of producing accurate work (in an academic or work environment) with a high level of attention to detail

Experience of organising and planning own work.

Ability to safely lift and carry items, including some manual handling.

Experience of and confident in communicating with a variety of people via email, phone, or face to face.

Good customer services skills.

IT skills with standard keyboard skills for processing information.

Ability to use Excel to an intermediate level

Ability to work as part of a team

Numerate

Literate in English

Being flexible and adaptable at work to meet competing priorities

Assertive, able to influence staff to operate the system correctly and to achieve value for money

Stock control

Order processing

As a member of NHS Professionals, you have fantastic benefits:

· Competitive pay rates- work this week, get paid next week

· Essential support when you need it- 24/7 365 days- call us anytime

· Multi locational- work across neighbouring Trusts

· Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone

· Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements

· Training and development…