V101C - Executive Assistant | Business Development Representative Job Austin Texas USA,Administrative/Clerical

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

Join Job Duck as an Executive Administrative Assistant and become a key contributor to the smooth operation of a busy legal practice.

Monthly Compensation: 1,060 to 1,150 USD

Responsibilities include, but are not limited to:

Coordinate with internal teams to ensure tasks and deadlines are completed efficiently
Assist with client onboarding and document collection processes
Support lead follow up efforts to help maximize consultation attendance and conversion opportunities
Maintain accurate client and prospect information within CRM systems
Monitor and track new leads through the intake and consultation process
Organize and maintain administrative records, documents, and correspondence
Manage executive calendars, appointments, and scheduling priorities
Provide general executive and operational support to ensure smooth daily business operations
Identify opportunities to improve administrative and client management processes
Maintain confidentiality when handling sensitive client and company information
Prioritize multiple assignments while maintaining a high level of accuracy and attention to detail
Prepare reports, summaries, and administrative documentation as needed
Respond to inquiries professionally and ensure timely communication
Serve as a primary point of contact for clients and prospective clients
Coordinate meetings, consultations, and follow up communications

Requirements:

Time Zone:
Eastern Standard Time
Office

Hours:

8:00 AM to 5:00 PM

Required Experience:

Previous administrative experience in a Law Firm mandatory
Calendar Management mandatory
Experience supporting client intake, lead follow up, or sales related administrative processes preferred
Ability to track prospective clients and maintain organized follow up systems
Experience handling client inquiries and coordinating consultations
Comfortable communicating with potential clients in a professional and persuasive manner
Experience working with CRM systems preferred
Familiarity with sales pipelines, lead tracking, and client relationship management preferred
Strong organizational skills
Confident and professional presence
Structured and methodical working style
Proactive mindset with the ability to anticipate needs
Excellent written and verbal communication skills
Time management and prioritization skills
Attention to detail
Ability to manage multiple tasks simultaneously
Professional and client focused communication
Comfort working independently in a remote environment

Required Skills:

Administrative Support
Executive Support
Legal Office Administration
Calendar Management
Client Communication
Client Intake Coordination
Sales Support
Lead Follow Up
CRM Management
Relationship Building
Client Relationship Management
Pipeline Management
Organization and Prioritization
Time Management
Attention to Detail
Written Communication
Verbal Communication
Problem Solving
Professionalism
Multitasking
Proactive Approach
Client Service Orientation
Independent Remote Work
Confidential Information Handling

Languages:

English, Spanish