Executive Assistant

Hybrid working available – with the flexibility to work from home and collaborate in-office when needed. We believe we offer our colleagues the best hybrid and flexible working practices, balancing working from home with time collaborating and socialising with colleagues in our modern offices.

The overall purpose of the role is to create and maintain a well-organised, structured and professional environment in which senior leaders can be highly effective.

The Executive Assistant will provide proactive and high-quality support to three Exco members, taking ownership of their diaries, meetings, travel and day-to-day administrative requirements. The role requires someone who is highly organised, confident in dealing with senior stakeholders and able to anticipate requirements and manage competing priorities.

The role will also provide a welcoming and professional experience for Exco members, colleagues and important visitors to the Manchester office.

• 35 hours working week
• Bonus scheme (subject to targets being met)
• 35 days holiday a year including bank holidays and Christmas Closure, you also have an option to purchase up to 3 extra days’ holiday per year, until you long service award the 3 days after your 5 th , 7 th, and 9 th full year of employment
• Pension scheme with NI-efficient salary sacrifice option
• Life Assurance Policy
• Medicash policy to cover some dental, optical and other medical expenses
• Company sick pay
• Enhanced Maternity, Paternity and IVF schemes
• Flexible, agile working environment with a positive work-life balance
• Varied calendar of funded company social events (check out Fletchers Group on Linked In)
• Monthly voucher awardsfor winning nominees
• A genuinely supportive and friendly culture
• Ongoing training and professional development opportunities

• Provide proactive and effective EA support to three Exco members
  , taking ownership of their day-to-day administrative requirements.
• Manage complex and often changing diaries, ensuring time is used effectively and meetings are prioritised appropriately.
• Liaise with internal and external stakeholders to arrange meetings, coordinating availability and resolving diary clashes.
• Ensure diaries are well organised, with appropriate time allocated for travel, preparation and other commitments.
• Organise travel arrangements, including flights, hotels, transfers and itineraries, ensuring all arrangements are accurate and communicated clearly.
• Arrange and coordinate meetings and events, ensuring all logistical requirements are considered in advance.
• Prepare meeting agendas, packs, presentations and supporting documentation where required.
• Support the preparation of materials for key leadership and management meetings.
• Attend meetings where required to take accurate notes, minutes and actions, ensuring follow-up actions are clearly recorded.
• Provide general administrative support to the Exco team, including expenses, correspondence and other ad hoc requirements.
• Anticipate the needs of the directors and proactively identify ways to make their working day more efficient.
• Handle confidential and sensitive information appropriately and maintain a high level of discretion at all times.
• Build effective working relationships with colleagues, senior leaders and external stakeholders.
• Provide a warm, professional and welcoming experience for Exco members, senior colleagues and important visitors to the Manchester office.
• Welcome and assist visitors attending meetings with Exco and ensure they are looked after appropriately during their visit.
• Prepare meeting rooms ahead of important meetings, ensuring they are appropriately set up and ready.
• Arran…