Legal Secretary; VA

Experience:

Previous legal secretarial or administrative experience and familiarity with legal documentation and terminology including document / agreement formatting advantageous but not essential

Carey Olsen is looking for a Legal Secretary to join our team on a UK remote-working basis. You will work as part of a team of secretaries, providing high-quality secretarial and administrative support to a group of designated fee earners based in Bermuda, enabling them to focus their time efficiently on client-related work. The role reports to the Senior Secretary.

If you have strong secretarial or administrative experience, excellent attention to detail and enjoy working as part of a busy and collaborative team, we would love to hear from you.

Secretarial and administrative support

• Typing and other word-processing tasks, including PDF editing
• Amending lengthy and complex legal documents accurately and within required timescales
• Checking, proofreading and updating documents as necessary
• Managing filing and correspondence through iManage
• Supporting telephone and conference-call arrangements
• Diary management and travel arrangements
• Checking and processing business-related expense claims
• Assisting with conflict checks and file-opening procedures
• Booking meeting rooms and catering when providing Reception cover
• Monitoring designated fee earners’ inboxes in their absence
• Assisting with the creation of new clients and matters on the document management system
• Supporting billing, month‑end procedures and other general finance duties

CRM support

• Adding Partner and fee‑earner contacts to Peppermint and ensuring information remains accurate and up to date
• Recording Partner and fee‑earner marketing and business development activities

Team and general support

• Picking up work from Partners and fee earners through the general secretarial inbox
• Providing secretarial and team cover when required
• Assisting with general office duties as necessary

• Previous experience of some or all of the duties outlined above
• Proficiency in Microsoft Office applications, including Power Point
• Experience using Elite or an equivalent system would be advantageous
• Good typing speed and a high level of accuracy
• Previous experience within a legal environment would be beneficial but is not essential
• A secretarial or administrative qualification would be advantageous
• Strong written and verbal communication skills
• Excellent planning and organisational skills
• The ability to prioritise effectively and work efficiently under pressure
• A collaborative and flexible approach to supporting colleagues across multiple teams

The role is based on 35 hours per week
, with a 60-minute unpaid lunch break each day. Standard working hours are:

• Monday to Thursday: 12.00pm to 8.00pm
• Friday: 11.00am to 7.00pm
• 25 days’ annual holiday, with the option to buy or sell up to five days per financial year
• Discretionary bonus scheme
• Private medical insurance from your first day, with previous medical conditions disregarded and the option to add family members at your own cost
• Permanent health insurance
• Life assurance of four times annual salary