Finance Executive

• Prepare and review detailed client invoices.
• Check financial information for accuracy before invoices are issued.
• Ensure completed jobs are invoiced promptly.
• Follow up overdue customer accounts and outstanding invoices.
• Deal professionally with client invoice and payment queries.
• Send monthly statements to key clients.
• Support the Finance Manager with management of the finance email inbox.
• Upload and process supplier invoices.
• Ensure correct supporting documentation and operational processes have been followed.
• Reconcile company-card transactions against job-management records.
• Follow up missing or incorrect expense documentation.
• Maintain company and vehicle insurance documentation.
• Assist with obtaining competitive insurance pricing where required.
• Assist with fleet administration, including parking and penalty-charge administration.
• Process payroll for employees and operational staff.
• Assist with stock management and weekly stock audits.
• Identify discrepancies and help minimise wastage.
• Provide general finance and administrative support as required.

• Previous finance administration, accounts or invoicing experience.
• Experience working within property maintenance, construction, building services or a similar operational environment is strongly preferred.
• Strong invoicing experience.
• Debtors / credit-control experience.
• Experience following up overdue accounts.
• Excellent Excel skills.
• Good Microsoft 365 knowledge.
• Payroll administration experience advantageous.
• Supplier invoice processing experience.
• Excellent attention to detail.
• Strong numerical and administrative ability.
• Highly organised and able to manage competing priorities.
• Able to work under pressure in a fast-moving business.
• Professional written and verbal English communication.
• Confident dealing directly with clients.
• Proactive, adaptable and quick to learn new systems.
• Comfortable using finance, job-management and cloud-based systems.
• Reliable high-speed internet and a professional home-office environment.
• Two-screen workstation required.
• Must be available to work UK hours, Monday to Friday
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This position would particularly suit an experienced Finance Administrator, Accounts Administrator, Invoicing Administrator or Debtors professional who has worked within construction, property maintenance, facilities management or another project/service-driven environment.