Team Administrator

We're Civica, a global Gov Tech champion, supporting the needs of citizens and public sector organisations across the world. Through our software and services, we help deliver critical services that improve lives.

As part of our Medical Billing & Collection (MBC) business, we're looking for a Payments Team Administrator to join our team in Amersham. This is an excellent opportunity for someone who enjoys working in a busy office environment, delivering excellent customer service, and ensuring administrative processes run smoothly.

As a Payments Team Administrator, you'll provide key administrative support to the Payments team, helping to ensure the efficient handling of payments, enquiries, correspondence, and day-to-day office activities.

You'll be the first point of contact for many incoming queries, processing payments, supporting patients and customers, and helping maintain the smooth operation of the wider team.

• Managing and distributing inbound post in a timely manner
• Monitoring and responding to the company information mailbox
• Taking card payments securely over the telephone
• Assisting with customer and patient enquiries
• Supporting daily operational activities, including Embassy and ICON processes
• Contacting self-pay patients regarding outstanding balances
• Scanning, filing, shredding, and maintaining documentation
• Providing general administrative and office support as required
• Routing calls and enquiries to appropriate account managers and colleagues

• Strong IT skills, including Microsoft Office applications
• Previous experience in an administrative or office-based role
• Excellent organisational skills and attention to detail
• Confident and professional telephone manner
• Good numeracy and literacy skills
• Ability to manage multiple priorities in a busy environment
• A positive, can-do attitude and willingness to learn
• Professional, trustworthy, and dependable approach
• Flexibility and a desire to develop your career

At Civica, you'll be part of a collaborative and supportive team where your contribution is valued. We offer opportunities to learn, grow, and develop your career while making a real difference within an organisation that supports essential services.

We are committed to building an inclusive workplace where everyone can thrive and bring their whole selves to work.

This is a hybrid role based from our Amersham office, with a blend of office and home working.

There is no such thing as the perfect candidate, so if you think you have what it takes but don't necessarily meet every single point on the list above, please still get in touch. We'd love to have a chat and see if you could be a great fit.

As a company, we're passionate about what we do and the citizens we serve. If you, too, want to champion the use of technology in public services to improve outcomes for citizens and public sector organizations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve career growth, and make a real difference to people and communities.

We know that when our people are happy, they work better and have greater job satisfaction. Here's what you can expect:

• 25 Days Annual Leave + bank holidays – plus the option to buy up to 10 extra days!
• Days of Difference – Up to 3 extra days off for volunteering.

• Pension Contributions – 5% employer match to support your future.
• Income Protection – Up to 75% salary cover for long-term illness.
• Life Assurance – 4x salary tax-free lump sum.
• Critical Illness Cover – £25,000 lump sum (extendable to dependents).

• Private Medical Insurance –…