Senior Administrative Manager

Senior Administrative Manager Med-Medicine

This position serves as a core member of the Division of General Internal Medicine within the Department of Medicine (DOM) at the University of Pittsburgh. This position provides comprehensive day-to-day administrative support to the Division Chief and Associate Chief and serves as a key resource for divisional operations. Working closely with the leadership team, faculty, and staff, the incumbent coordinates a wide range of administrative activities, facilitates effective communication, and supports initiatives that advance the Division's clinical, academic, research, and operational missions.

Manages day-to-day operations and business administration of a large University unit/department. Utilizes a data-driven, strategic approach and implements strategic short- and long-range planning and strategies. Oversees budgetary matters, allocates resources, and performs payroll related functions. Directs relevant business programs and technologies. Essential Functions Provides high-level administrative support to Division Chief and Associate Division Chief. Coordinates Faculty onboarding and relocation. Coordinates Administrative staff recruitment process.

Schedules numerous meetings for Physician and Administrative leadership teams. Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to effectively manage communications, calendars, documents, and data. Physical Effort Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally. The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category:
Full-time regular

Job Classification:
Staff.

Manager
- Business Administration

Job Family:
Business Operations & Administration

Job Sub-Family:
Operational Leadership

Campus:
Pittsburgh

Minimum Education Level

Required:

Bachelor's Degree

Minimum Years of Experience

Required:

3

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule:

Monday
- Friday, 8:30 a.m.

- 5:00 p.m.

Work Arrangement:
Hybrid:
Combination of On-Campus and Remote work as determined by the department.

Hiring Range:
To be determined based on qualifications

Relocation Offered:
No

Visa Sponsorship Provided:
No

Background Check:
For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances:
Not Applicable

Required Documents:
Resume, Cover Letter

Optional Documents:
Not Applicable