Administrative Assistant

Washington County Library is seeking an experienced professional to serve as Administrative Assistant, directly supporting the Library Leadership Team. The individual who fills this position will be responsible for providing administrative support, coordinating hiring and onboarding processes for the department, managing administrative tasks for the Library Board , ordering and oversight of office and program supply requests, managing logistics for staff trainings, serving as the department’s representative on several countywide teams, and coordinating special projects.

The ideal candidate will have strong written and verbal communication skills, superior organizational skills and a demonstrated ability to proactively identify and address needs, be able to manage their time effectively and work independently, and prioritize competing tasks with an attention to detail and the ability to problem-solve with others.

• Experience supporting upper level management positions
• Experience composing correspondence, agendas and minutes
• Experience coordinating hiring and onboarding processes
• Experience assisting in project management by tracking deadlines, managing staff trainings and/or events, and communicating reminders
• Proficient experience in WORD, Excel, Outlook, Calendar, and Power Point

Your training and experience will be rated based on the required application material submitted and the top-scoring candidates will be forwarded to the hiring department for further consideration.

The typical work schedule is 40 hours/week, 8 hours per day, between 7:30 a.m. and 5:00 p.m. The primary work location is in Library Administration, currently located in Central Park in Woodbury, with an option to work from home up to three days per week. Work schedules (hours and days) and location are subject to change based on department needs.

$27.03 - $36.81 Hourly

Washington County participates in the federal E-Verify program. This means that Washington County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Washington County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment.

Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.

E
- Verify Participation Poster

Right to work Poster

The Administrative Assistant develops processes, serves as the department's technical advisor, tracks the budget, responds to customer inquiries, provides administrative support, and coordinates special projects.

This job classification can be found in several departments and/or divisions throughout the County. Because the position varies slightly from department to department, essential functions will be provided for specific positions when vacancies are being filled.

MINIMUM QUALIFICATIONS:

This position requires specialized classroom training in office skills, business, accounting, office technology or a related area beyond high school and four (4) years of experience in responsible, specialized and varied administrative and technical work related to the area of assignment, or equivalent.

CORE COMPETENCIES, JOB SPECIFIC KNOWLEDGE,

SKILLS AND ABILITIES

REQUIRED FOR SUCCESSFUL JOB PERFORMANCE

Core Competencies outline essential business and professional traits necessary to perform this job.

• Support and prioritize a…