Personal Assistant Job Abu Dhabi UAE/Dubai,Administrative/Clerical

Job description

Location: Tilal Al Ghaf, Dubai

Employment: Full-time | In-person

Salary: AED 4,000–5,000 per month + opportunity for commission and bonuses

Schedule: Monday–Saturday, 9:00am–6:00pm, with occasional flexibility or additional hours during busy periods, launches, events, shoots or activations

Confidentiality: NDA required at offer stage

About the Role

We are looking for a highly organised, proactive, hands-on and trustworthy Executive & Personal Assistant to support the founder across a growing group of creative and lifestyle businesses.

This is not a traditional desk-based administrative role
. It is a varied EA/PA position combining executive support, business operations, project coordination and personal assistance.

The right person will be comfortable moving between very different tasks depending on what the day requires. One day may involve preparing quotations, coordinating client samples and following up with suppliers; another may include organising a storage area, preparing products for a photoshoot, running an errand, coordinating the founder's schedule, steaming clothing for an event, or helping with the dogs.

The responsibilities below are examples of the scope of the role and are not tasks that will necessarily be required every day. The nature of the position requires flexibility, initiative and a willingness to assist wherever reasonably needed to keep the founder, household and businesses organised and running smoothly.

We are looking for someone who naturally thinks:

“What needs to happen next, and how can I help?”

rather than someone who waits to be given every individual instruction or considers anything outside traditional administration to be “not my job.”

This role would suit someone who genuinely enjoys being an EA/PA, understands that the position involves wearing many hats, and takes pride in making someone else's life and businesses run more efficiently.

About the Businesses

You will work closely with the founder across:

The Candle Company — a luxury candle and home fragrance manufacturer specialising in bespoke products, private label manufacturing, corporate gifting, workshops and brand collaborations.

Inner Alchemist — an emerging luxury wellness and lifestyle brand focused on intentional living, self-care rituals, home décor and elevated everyday experiences.

Content Creation & Personal Brand — lifestyle, travel, beauty, wellness and behind-the-scenes creative content across social media platforms.

This is a small, entrepreneurial and highly creative environment where priorities can move quickly and no two days are exactly the same.

The role is primarily based within the founder's home in Tilal Al Ghaf, which also operates as part of the businesses' creative and operational workspace. Professional boundaries and privacy are important, but candidates must be comfortable working within a home-based environment and supporting both business and personal operations.

Key Responsibilities

Executive & Business Support

Responsibilities may include:

Managing calendars, appointments, meetings, reminders and schedules
Assisting with inboxes and communications across multiple businesses
Preparing quotations, documents, spreadsheets, presentations and other business materials
Liaising with clients, suppliers, manufacturers, agencies, couriers and partners
Following up on outstanding tasks, deadlines, orders and deliverables without needing repeated reminders
Researching and sourcing suppliers, products, services and business solutions
Supporting project coordination across multiple brands and ventures
Assisting with customer communications and client enquiries
Coordinating orders, samples, deliveries, collections and logistics
Preparing client samples and assisting with product…