Remote Executive Assistant, Commercial

Amylyx has an audacious mission to usher in a new era for treating diseases with high unmet needs. Where others see challenges, we see opportunities that we pursue with urgency, rigorous science, and unwavering commitment to the communities we serve. We are a clinical-stage company currently focused on post-bariatric hypoglycemia (PBH), Wolfram syndrome, and amyotrophic lateral sclerosis (ALS).

Our mission is powered by our people. Our core values – be audacious, be curious, be authentic, be engaged, and be accountable – creating a culture of caring. Amylyx has assembled an experienced team ready to take action because the communities we serve have no time to wait. If you share our passion and are determined to tackle some of medicine’s toughest problems, we encourage you to read the opportunity below and apply.

The Opportunity

Amylyx is seeking an Executive Assistant, Commercial, to provide executive level administrative support to the Chief Commercial Officer and administrative support to the Commercial Leadership Team. In this visible role, the Executive Assistant, Commercial, is responsible for proactively listening, anticipating and meeting priorities in a fast-paced environment. Must be a team player, responsive and able to function independently, manage highly confidential and sensitive information and matters with the utmost discretion.

The person in this role will have exceptional written and verbal communication skills, with the ability to create and edit communications, meeting notes when required, meeting preparation materials, and presentations, ensuring accuracy, attention to detail, and follow through. This position offers a unique opportunity to be part of a highly respected Commercial team and support a key leader in the organization.

Responsibilities

• Work closely and effectively with the Chief Commercial Officer, providing support in organizing meetings and calendar management, prioritizing appropriately.
• Support other members of the Commercial department for various administrative needs across the function, including but not limited to supporting the Commercial Leadership team as we build a commercial organization in preparation for a potential launch.
• Support commercial leadership activities by coordinating cross-functional projects, monitoring critical milestones, and facilitating communication across internal and external stakeholders.
• Support the Commercial team with the management of POs, invoices, etc. including opening and closing POs, processing invoices, onboarding new vendors, managing vendor offboarding process.
• Partner with other Executive Assistants to organize corporate events and meetings and Extended Leadership Team meetings. Support the Chief Commercial Officer in preparing agendas, collecting and reviewing presentation materials, reserving conference rooms and coordinating video conferences (MS Teams, Zoom, etc.).
• Make recommendations for new ways of managing workflows and process improvements as needed.
• Develop collaborative relationships with the Executive Assistant to the Co-CEOs, the Executive Assistant to the CFO, the Executive Assistant to the Chief Legal Officer, and the Executive Assistant to the CHRO providing back-up support as needed.
• Coordinate domestic and international travel as well as process travel & expense reports for reimbursement.
• Serve as a trusted business partner by proactively managing priorities, anticipating needs, and ensuring the efficient use of executive time and resources.
• Track and coordinate key business initiatives, action items, and follow-up activities to ensure commitments are executed on time and stakeholders remain informed.
• Handle highly confidential and sensitive information with discretion while exercising sound…