Business Office Assistant at Norwood Pines Alzheimer's Care Center Sacramento, CA

Business Office Assistant job at Norwood Pines Alzheimer's Care Center. Sacramento, CA.

The primary purpose of your job position is to assist the business office manager in completing specific business office duties.

As the Business Office Assistant, you are delegated the administrative authority, responsibility and accountability necessary for carrying out your assigned duties.

Every effort has been made to make your job description as complete as possible. However, it in no way states or implies that these are the only duties you will be required to perform.

• Greet visitor at the front desk, answering questions and directing them to the appropriate staff members or residents, maintain visitor log.
• Answering the telephone, screening calls and forwarding them to the appropriate resident or staff and taking messages.
• Check and verify that census information is correct and ready is for distribution and the morning meeting.
• Handle and distribute faxes that come in through the facility’s public fax.
• Sort and distribute mail.
• Order office supplies, business cards and name badges as required.
• Distribute facility petty cash and maintain distribution records of cash disbursements, prepare reconciliation request..
• Assist with resident trust needs as requested.
• Review admission packets to ensure documents are complete.
• Payroll functions as outlined:
  Verify nursing assignment sheet with payroll records daily, prepare daily PPD calculations and daily hour report for the administrator, close payroll, prepare payroll summary report, add new employees to the time clock, verify vacation and sick leave requests, prepare payroll checks for distribution.
• Maintain employee and department head telephone emergency call list.
• Maintain employee evaluation list.
• Respond to employee HR questions, insurance questions and other related issues.
• Accounts payable functions as outlined: coping invoices, coding invoices, preparing A/P transmittal before sending them to the home office and arrange pick-up by Fed Ex.
• Assist in monitoring residents during the smoking periods outside in front of the building.
• Develop and maintain a good working rapport with management, outside consultants and inter-department personnel, as well as other departments within the facility. Consult with department supervisors concerning their administrative needs, and other related areas, to assist in eliminating/correcting problem areas, and/or improvement of services.
• Assist in maintaining a good public relations program that serves the best interest of the facility and community alike by creating and maintaining an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
• Other related duties and responsibilities that may become necessary or as directed by the Business Office Manager.

• Maintain confidentiality of all Resident information.
• Assure that the Residents’ rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.

• Attend and participate in in-service educational classes and on-the-job training programs as directed.
• Attend and participate in continuing educational programs designed to keep abreast of changes in his/her profession sometimes provided out of facility.

• Works in well-lighted/ventilated office areas, as well as throughout the facility and its premises.
• Sits, stands, bends, lifts and moves intermittently during working hours.
• Is subject to frequent interruptions.
• Is involved with Residents’…