Secretary/Personal Assistant
Singapore
Listed on 2026-10-08
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Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Virtual Assistant/ Remote Admin, Executive Admin/ Personal Assistant
About the role
As a Secretary / Personal Assistant, you will provide secretarial support and administrative support to the Director. In this role, you will play a key part in ensuring smooth operations across teams by managing administrative tasks, coordinating meetings, handling correspondence, organizing travel arrangements, and supporting various day-to-day operations to help the Director focus on key priorities.
Key responsibilities- Provide administrative support, including managing calendars, scheduling meetings, and handling calls.
- Organize and maintain files, records, and documents for team activities and client information.
- Assist in preparing reports, presentations, and materials for meetings and projects.
- Coordinate and manage meetings, conferences, and team events, including taking minutes and following up on action items.
- Serve as a point of contact for internal and external communications with clients and stakeholders.
- Manage travel arrangements, including itineraries, accommodations, and transportation for the team and clients.
- Process and track invoices, receipts, and purchase requests, ensuring timely payments and accurate records.
- Assist in organizing company events, workshops, and projects, ensuring deadlines are met.
- Provide high‑level administrative support to the Managing Director, including scheduling appointments and preparing materials.
- Handle confidential information with discretion and assist with personal errands and financial management tasks.
- GCE A-Level preferred
- Secretary experience is a plus
- Able to commit for two years or more
- Parental leave
- Professional development
- Work from home
- Free beverages and drinks in the office
- Flexible working hours with option to work from home on some days
- Office located in a vibrant mall, surrounded by restaurants, entertainment, and shopping
Distinct Professional Group (DPG) is a company of driven, dedicated individuals that provides financial assistance to clients. We are a supportive, friendly, and open work culture which strives to make everyone feel at ease and supported. Our company is driven and yet values having fun, with enjoyable team-building activities such as archery, Hydrodash at Sentosa, and more.
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