Administrative Assistant III - Operations

We are a mutual insurance company owned by our policy holders across Iowa and South Dakota, and we’ve built our reputation on over 80 years’ worth of trust. We are not motivated by profits. We are motivated by the well-being of our friends, family, and neighbors–our members. If you’re passionate about joining an organization working hard to put its members first, to provide best-in-class service, and one that is committed to sustainability and innovation, consider applying today!

Learn more about our unique benefit offerings here.

Want to know more? You can learn about life at Wellmark here.

Are you an organized and proactive professional who thrives in a fast-paced and high energy environment? Do youpossessexceptional administrative skills and have a passion for helping others? If so, we have an exciting opportunity for you!

In this Administrative Assistant position, you will support the Director, Operations Business Support & Workforce Management and their team. You will act as a key point of contact to these critical functions, complex calendar & inbox management, scheduling meetings with internal and external stakeholders, travel coordination, greeting visitors, meeting preparation/coordination (e.g., agendas, minutes, arrangements), drafting communications, proofreading/editing presentations and materials, assist with onboarding new leaders and handling all administrative tasks efficiently.

Utilizing independent judgment and organizational skills to provide a broad scope of administrative support to leaders in carrying out their operational responsibilities and objectives in a fast-paced, enthusiastic environment will be crucial. You will take independent actions following established procedures with limited supervision and provide support on several fronts including but not limited to time management, project support, planning, budgeting, coordinating, scheduling, and researching while maintaining confidentiality.

Loves to plan the work and work the plan. They’re organizers of information, structured, and detailed, yet they’reflexible and shift quickly when plans change. Proactively making decisions, improving processes, anticipating needs, and driving plans forward with minimal supervision is a strength – they’reskilled at thinking ahead and taking appropriate action. They’re also skilled at managing complex calendars due to their keen problem solving skills and resiliency.

(Piecing together schedules is a puzzle that energizes them!) They’remotivated by the ability to provide a broad scope of administrative support to others, including back-up support for other teams, in a dynamic corporate environment.

The preferred hours for this position are 7:00am-4:00pm Monday – Friday, but would allow for flexibility if 8am-5pm is better for the right candidate. On Monday and Friday you will be able to work from home, while Tuesday, Wednesday, and Thursday will be onsite in our Des Moines, Iowa office each week. Must be flexible with the ability to work from the office on Monday/Friday when there is a business need.

• Demonstrates advanced technology aptitude with proficiency in Microsoft Teams, Copilot, SharePoint, and the Microsoft 365 suite, leveraging digital tools to drive collaboration, productivity, and efficient workflow management.

• Associate’s degree in business, office administration, or related area, or direct and equivalent work experience.
• 4+ years of previous administrative assistant experience providing advanced support to multiple leaders and teams within an office environment.
• Strong Microsoft office product experience —e.g., Outlook, Word, PowerPoint, Excel and Visio.
• Strong and effective written and…