CPT-Executive & Project Administrative Virtual Assistant

Independent Contractor – CPT-11569 Executive & Project Administrative Virtual Assistant/Business Support VA/Entry-Senior Level (Remote).

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

A Texas-based heavy civil contractor specializing in bridge repair and infrastructure work is seeking a highly organized Business Support VA to provide executive assistance, project administration, meeting support, and recurring back-office support.
The VA will work primarily with the company owner and Project Manager, helping remove repetitive administrative work while keeping meetings, calendars, documentation, and follow-ups organized.
The client is looking for a proactive and dependable administrative professional, not necessarily a construction specialist. Construction experience is a plus but is not required.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high‑quality, task‑specific services rendered by a qualified contractor.

Contractors will be required to provide services that align with the following client tasks:

• Manage calendars, appointments, reminders, and upcoming priorities
• Attend assigned virtual meetings and take detailed, organized notes
• Track action items, commitments, and follow‑ups from meetings
• Help ensure important deadlines and responsibilities do not fall through the cracks
• Schedule meetings, appointments, and routine communications
• Keep the owner organized and informed of upcoming priorities

• Enter production‑report information into the company’s internal project-tracking system
• Perform recurring project data entry accurately and consistently
• Assist with submittals and other project documentation
• Organize meeting records and project-related information for future reference
• Download, transfer, and maintain information within company systems
• Support the Project Manager with repetitive administrative tasks that take time away from higher-level project responsibilities
• Assist with additional project and operational administration as trained

• Send professional emails and routine project communications
• Follow up on outstanding administrative items
• Coordinate routine meetings and appointments with outside contacts
• Communicate with vendors, clients, or project contacts when directed
• Provide proactive updates and raise questions when information or direction is unclear

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Executive assistant, administrative, or back‑office support experience required
• Strong data-entry and documentation skills required
• Calendar and meeting-management experience required
• Professional note‑taking and follow‑up experience strongly preferred
• Strong written English required
• Experience supporting executives, project managers, or operational teams preferred
• Construction or project‑administration experience is a plus but not required
• Ability to learn proprietary software and recurring workflows required

• Highly organized and detail‑oriented
• Proactive rather than waiting for constant direction
• Strong executive‑assistant or back‑office…