Senior Virtual Assistant

$20 bonus investment when you save — grow your wealth

We are Demand Science, a global company which never stops innovating in our mission to provide the healthiest and most predictive global B2B data and intelligence for our customers. Our clients include sales and marketing professionals at global companies. Excellent execution is in our DNA. We provide innovative AI-analytics merged with enriched data to identify your next in-market prospects and customers at scale.

Position Summary:

The Senior Administrative Coordinator / Senior Virtual Assistant provides proactive administrative, coordination, and organizational support primarily to the Governance, Risk and Compliance (GRC) function, and to the wider Information Security & Compliance team as required.

The role focuses on enabling effective communication flow, ensuring actions are tracked and progressed, and supporting the smooth operation of cross functional activities.

This position requires experience, judgement, and confidence working with senior stakeholders. It is not an entry level or purely task based virtual assistant role and does not involve line management or decision making authority.

Essential Job Functions “What You’ll Do”:

Responsibilities are carried out in support of the GRC function as the primary focus, and across the wider Information Security & Compliance team where needed.

Administrative Support & Organization

• Monitor and triage shared mailboxes and mail shares, identifying items requiring action or escalation

• Route requests to appropriate owners and track follow ups to completion

• Prevent requests from remaining unanswered in shared inboxes

• Organise and maintain mailbox folders, labels, and basic rules where appropriate

• Support response coordination, including drafting, chasing, and scheduling follow ups

• Maintain document libraries and shared folders

• Apply version control, document hygiene, and naming conventions

• Format, tidy, and proofread documents as required

• Maintain simple inventories, trackers, and registers

• Support the organization of written communications and email threads

• Coordinate calendars, including recurring and ad hoc meetings

• Coordinate meetings across internal and cross functional teams

• Maintain visibility of schedules, priorities, and key milestones

• Maintain simple trackers for actions, deadlines, and ownership

• Place and coordinate meeting holds (agendas prepared by meeting chairs)

• Attend meetings to take minutes and record agreed actions

• Support follow up to ensure actions are clearly documented and progressed

• Follow up on agreed actions with internal and external stakeholders

• Track progress against agreed timelines and milestones

• Proactively remind stakeholders ahead of deadlines

• Coordinate inputs across teams such as Legal, IT, Product, and Vendors

• Support the conversion of agreed decisions into tangible progress

This role focuses on coordination, tracking, and follow through rather than executing specialist, technical, or decision making work.

Light Support on Vendor & Audit Related Processes

• Track the status of items within defined processes

• Organise and catalogue received documentation and materials

• Maintain visibility of timelines and dependencies for relevant activities

Ownership, accountability, and execution remain with designated senior contributors.

Ad Hoc and Time Sensitive Support

• Support last minute scheduling changes

• Handle urgent follow ups and time critical coordination requests

• Assist with ad hoc activities that fall outside standard responsibilities

Time Allocation (Indicative)

• Cross team liaison & action tracking: 15–20%

• Vendor and audit support: 10–15% (as needed)

• Ad hoc and buffer support: 10%

Allocation may flex week to week depending on business…