Serendipity Literary Agency : Executive Assistant to CEO; Remote

Serendipity Literary Agency Is Hiring:
Executive Assistant to the CEO (Remote)

Serendipity Literary Agency is seeking a highly organized, editorially sharp and proactive Editorial & Executive Assistant to the CEO for a remote, part-time opportunity.

Editorial & Executive Assistant to the CEO

Serendipity Literary Agency is seeking a highly organized, editorially sharp, resourceful, and proactive Editorial & Executive Assistant to the CEO for a remote, part-time position.

Job Title: Editorial & Executive Assistant to the CEO
Job Location: Remote
Closing Date: Until filled
Work Format: Remote, full-time

The role supports the agency’s founder and CEO across literary agency business, editorial work, industry leadership, speaking and media engagements, digital presence, strategic initiatives, and day-to-day executive priorities.

The Editorial & Executive Assistant will:

Hiring process consulting

• Provide editorial support on manuscripts, proposals, pitches, and other author materials.
• Manage a complex calendar, meetings, calls, travel, speaking engagements, and events.
• Monitor deadlines, commitments, and follow-ups.
• Prepare materials, conduct research, and organize information.
• Help track agency projects, submissions, priorities, and special initiatives.
• Coordinate with authors, editors, publishers, and industry partners.
• Update and maintain the agency website, including author, book , news, and other agency content.
• Support the CEO’s speaking engagements, media appearances, presentations, and professional activities.

• Assist with digital content and coordinate with social media and other external team members as needed.
• Identify opportunities to improve systems, organization, and workflow.
• Use technology tools thoughtfully to improve productivity and efficiency.

The ideal candidate will be:

• An excellent writer and editor.
• Exceptionally organized and detail-oriented.
• Proactive and able to anticipate what needs to happen next.
• Comfortable managing multiple priorities.
• Technologically proficient.
• Discreet when handling confidential information.
• Capable of exercising sound independent judgment.
• A strong self-manager and communicator who can work effectively without constant direction or supervision.

Candidates should have editorial experience and a strong understanding of books , writing, and the publishing process.

Experience working with manuscripts, proposals, author materials, correspondence, and other editorial projects will be relevant.

The position offers an opportunity to work within a forward-thinking literary agency and gain exposure to books, ideas, authors, publishing, industry leadership, speaking engagements, media activities, and strategic initiatives.

The successful candidate will help create capacity for the CEO by ensuring that editorial, operational, and administrative priorities continue to move forward effectively.

Wandile Natasha Hall is a seasoned Content Specialist with expertise in climate adaptation, sustainability, sustainable development and environmental communications. Since 2023, she has been researching, developing and curating career and opportunity content for ApplyNOW, connecting audiences with impactful jobs, internships, scholarships, fellowships and global opportunities.