Administrative Operations Coordinator

Required License/Registration/Certification

None

Physical Requirements

This position will require the ability to utilized a computer, keyboard, and mouse for extended periods of time. Will also require ability to travel to various locations across campus as required for on-site meetings.

Shift

This position will work 40 hours per week scheduled Monday thru Friday from 8:00 a.m. to 5:00 p.m.

Job Summary

The University of Kentucky College of Medicine is seeking a highly organized, resourceful, and customer-focused professional to join our team in a fully remote position supporting workforce, recruitment, onboarding, immigration sponsorship, and related employment processes.

This role serves as a key partner to departments, employees, candidates, and university offices by coordinating complex, deadline-driven administrative processes throughout the employment lifecycle. The successful candidate will help ensure the timely completion of hiring, onboarding, immigration, and personnel-related activities while maintaining a strong focus on accuracy, compliance, customer service, and operational excellence.

Responsibilities include coordinating administrative processes, monitoring documentation and critical deadlines, maintaining records and tracking systems, communicating with internal and external stakeholders, supporting recruitment and employment activities, maintaining SharePoint resources and process documentation, and utilizing a variety of web-based systems and technologies.

This position offers a unique opportunity to support recruitment, workforce administration, immigration sponsorship, and operational processes that are essential to attracting, onboarding, and retaining talented individuals across the College of Medicine

The ideal candidate is highly organized, adaptable, and resourceful, with exceptional communication skills, a collaborative mindset, and the ability to manage multiple priorities independently in a remote work environment.

Fully Remote Opportunity
Enjoy the flexibility of a fully remote position while supporting departments, faculty, staff, scholars, and candidates across the College of Medicine. This role offers the opportunity to work independently while remaining closely connected to a collaborative and supportive team.

Engaging and Varied Work
Support a broad range of activities spanning recruitment, workforce administration, onboarding, immigration sponsorship, process improvement, systems administration, and stakeholder support. No two days are exactly alike, and you’ll have opportunities to learn, collaborate, and contribute across several critical functions within the College of Medicine.

Professional Growth and Development
Gain experience across multiple functional areas including employment administration, recruitment, immigration sponsorship support, onboarding, systems administration, process improvement, and operational support. This position offers exposure to a wide variety of university processes and opportunities to develop expertise in several specialized areas.

Support the College’s Mission
Your work directly supports the recruitment, hiring, onboarding, sponsorship, and retention of talented individuals who advance the College’s educational, research, and clinical missions. The processes you coordinate help departments attract and support the people who make those missions possible.

You may be a great fit if you:

• Enjoy coordinating complex processes and keeping multiple priorities organized
• Thrive in a fast-paced environment with competing deadlines
• Take pride in accuracy, attention to detail, and high-quality work
• Are naturally resourceful and enjoy finding solutions to…