Senior Project Assistant

Location: California State University San Marcos Corporation (CSUSM Corporation)

Appointment: Full-time, Regular with Benefits, Non-Exempt

Anticipated Salary: $25.00/hour-$27.00/hour ($52,000-$56,160 annual equivalent based on 40 hours/week); depending on experience (non-exempt, hourly)

Total Compensation including Benefits = $71,240 - $76,939 annualized*

* Based on health insurance coverage for employee + family

Competitive salary with outstanding low cost comprehensive medical, dental, and vision plans, life and disability insurance plans, Generous employer contributed 403(b) Retirement Plan with an 8% Employer Contribution - 100% immediate vesting - with a 3% Employee Contribution, great time off benefits to include 14 paid holidays and office closure the final week of the year and so much more! Full benefits and other information can be found on the CSUSM Corporation website, https://www.csusm.edu/corp/hr/benefits/summary.html.

Th is is a hybrid position with the ability to work from home one day per week.

Posted: October 6, 2026

Final date to receive applications: First review October 26, 2026 - Open Until Filled

Under the general supervision of the Program Director and the Office Manager, the Senior Project Assistant will be responsible for all aspects of office operations for the Center for Training, Research, and Educational Excellence (CTREE).

• High School Diploma or equivalent required; some college courses or bachelor’s degree preferred
• At least two (2) years administrative experience relative to duties required
• Ability to work with detailed information, thorough knowledge of English grammar, spelling and punctuation; thorough knowledge of office methods, procedures, and practices
• Requires basic knowledge of Word, Excel, Outlook and the ability to learn other software programs specific to department
• Ability to work well with others
• Excellent oral and written communication skills

Other Employment Requirements:
The person holding this position is considered a  mandated reporter  under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

Mandated Reporter Classification = Limited Reporter

This position is subject to a background check including, but not limited to, employment verification, education verification, reference checks and criminal record checks. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSUSM Corporation employees who apply for the position.

Must participate in CSUSM Corporation, CSU, and university-wide training as required.

The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related instruction and to perform any other job-related duties requested by the supervisor.

• Perform receptionist duties, including answering the telephone and receiving visitors.
• Prepare and assist with budgetary forms, including but not limited to direct pays, petty cash and requisitions.
• Prepare and assist with all aspects of travel. Tasks include conference registration, booking flights and hotel rooms. Prepare itineraries, travel requests and claims.
• Prepare and assist with human resources forms. This includes EAF's, timesheets, independent contractor forms and invoices.
• Manage events, ordering food and reserving rooms.
• Manage the LSAMP program book loan program.
• Research, complete and input all data for the LSAMP WebAMP report.
• Set student meetings…