Resources & Office Mgr

Join our mission to help students and families discover their life purpose and plan for success after high school and later in life. We meet students where they are!

The Resources and Office Manager oversees the organization, distribution, and administration of program resources and office operations for School To Success. This role ensures that training materials, student and partner records, forms, and documents are accurately maintained and readily available. The Manager coordinates scheduling, supports staff and volunteers, liaises with partners and vendors, and helps keep day-to-day operations running smoothly so the team can focus on serving students and families.

Organize, maintain, and distribute program resources including training materials, guides, eBooks, and toolkits for students, families, and partners.

Oversee the collection and completion of intake forms, agreements, MOUs, and outcome documents. Track submission status and follow up on missing items.

Coordinate calendars, meetings, workshops, and appointments. Manage office communications and ensure day-to-day administrative operations run smoothly.

Support onboarding of staff, contractors, and volunteers. Help coordinate assignments, track hours, and maintain contact directories.

Liaise with nonprofit organizations, churches, schools, and vendors. Maintain partnership records and support collaboration agreements.

Prepare regular reports on resource usage, program outcomes, and office activity. Support compliance with HIPAA, 42 CFR Part 2, and organizational policies.

Draft and send emails, newsletters, and announcements. Respond to inquiries from students, parents, and partners in a timely, professional manner.

• High school diploma or equivalent required; associate or bachelor's degree in business administration, office management, or related field preferred.
• 2+ years of experience in office management, administration, or resource coordination.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency with Google Workspace, Microsoft Office, and CRM or database systems.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in record-keeping and document management.
• Ability to work independently and collaboratively in a mission-driven environment.
• Familiarity with nonprofit or education organizations is a plus.
• Bilingual (English/Spanish) is a plus but not required.

• Meaningful mission-driven work helping students and families plan their future.
• Flexible schedule with remote work options.
• Training on the School To Success Life Purpose Career Guidance system.
• Professional development and growth opportunities.
• Supportive, collaborative team environment.
• Opportunity to make a real impact in underserved communities.