Biology Department Administrative Analyst

Job no: 562974
Work type: Staff
Location: Fresno
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

The anticipated salary hiring range is $4,799 - $5,093per month (Steps 1 –
4) , commensurate with qualifications and experience. (Internal employees may beplaced at a salary higher than the anticipated range as required by the collective bargaining agreement.)

The salary range for this classification is $4,799 -$6,992per month.

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.
• Area of consideration is limited to on-campus, state funded employees only.
• Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

The Department Administrative Analyst/Specialist (AAS) works under the direction of, and with the Biology Department Chair. The AA/S is the senior office staff member in the Biology Department Office and currently, with the assistance of one other office staff member, addresses the administrative concerns of the department, one of the largest on campus.

The AA/S performs specialized administrative responsibilities and financial accounting of 50 separate accounts totaling ~ $500,000, in support of this large academic department, and has the supervisory role directing office operations, working with the other staff to coordinate and prioritize tasks. The AA/S additionally conducts independent analytical management of several critical components of departmental operations. These include interpreting policy and procedure, reporting and evaluating the effective development and administration of departmental programs and suggesting improvements to operational policies and procedures.

These activities involve considerable leadership and directing of others. The AA/S has the primary role in the analysis and implementation of the department's budget, and in advising and consulting with the department chair and budget committee chair, and conducts financial analysis, planning and accounting. The AA/S has the major role in implementing the purchase of supplies and laboratory course materials, coordinating personnel matters including faculty searches and contract administration, course scheduling and room arrangement, the accounting of foundation and multiple trust accounts, travel processing, and coordination of communications and information with off-campus visitors and community contacts.

Being capable of multi-tasking during constant interruptions are an essential requirement of the position, as well as strong problem solving and decision-making abilities. The AA/S has extensive and thorough knowledge of internal policies and procedures.

The AA/S coordinates office staff, provides lead work direction, completes large scale projects and event planning that occur on an annual or semester basis, and collaborates with personnel in other departments and university offices with relation to operation, policy and procedures, focusing on procurement, accounting, scheduling and faculty affairs. Incumbents in this position serve primarily as individual contributors providing day-to-day administration of the department and perform a variety of administrative and technical duties requiring knowledge of methods and procedures in support of the department.

Administrative and analytical work relates primarily to department operations and procedures.

• Knowledge of:
  • Knowledge of current office methods, procedures and practices.
  • Working knowledge of general office operations and practices.
  • Working knowledge of budget policies and procedures.
  • Excellent use of business mathematics including tracking and reconciling financial data.
  • Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
  • Knowledge of higher education policies and procedures.
• Skill/Ability to:
  • Excellent oral and written communication…