Administrative Assistant Finance & Budget

## Administrative Assistant for Finance & Budget Apply:
College of Medicine:
Full time:
Posted Today:
REQ _#
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** Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**###   
** POSITION SPECIFICS
** The Penn State College of Medicine in Hershey, PA is seeking an Administrative Assistant Supervisor. This position will serve as primary administrative support as well as principal liaison for the Assistant Vice President for Finance and Budget/Controller of the Penn State College of Medicine (COM). The position will also provide backup support to the Dean’s Executive Assistant as needed to ensure continuity of administrative support within the Dean’s Office.

Position responsibilities include:
* Providing executive, administrative, and advisory support in all facets of the organization
* Managing the Assistant Vice President's calendar and travel schedule
* Overseeing daily functions and operations of the Office of Finance and Budget to include, but not limited to, communications, reports, and databases
* Managing work responsibilities to assist the Assistant Vice President for Finance and Budget/Controller in their duties and University commitments
* Written communication to coordinate, develop and distribute highly sensitive and confidential information and materials to multiple internal stakeholders; the Office of the Senior Vice President for Finance and Business/Treasurer (University Park);
Dean's Office; the University Board of Trustees Office, and Penn State Health Board of Directors Office
* Managing special projects assigned by the Assistant Vice President for Finance and Budget/ Controller to support University Finance and Business and College of Medicine strategic initiatives
* Work collaboratively with the Senior Vice President of Finance and Business office to coordinate on site visits at the COM
* Managing several COM Finance and Business projects to include planning and executing several Finance and Business annual events as well as a quarterly Finance and Business newsletter
* Supervise and oversee administrative support staff
* Provide backup support to the Dean’s Executive Assistant as needed, including assistance with executive scheduling, meeting coordination, communications, and other administrative priorities to ensure continuity of support within the Dean’s Office.  The ideal candidate must have strong communication and interpersonal skills thereby being able to foster and cultivate strong professional relationships at the highest level with executive leadership at College of Medicine;
Penn State Health Milton S. Hershey Medical Center;
Penn State Health;
Penn State University, and other key internal and external stakeholders. This position requires a strong management background to understand professional policies and protocols as it will handle all day-to-day operations of the Office of Finance and Budget at the College of Medicine, managing assigned administrative support staff within the Office.
** Key

Skills Required:

*** Excellent written and…