Executive & Personal Assistant

$28-32/hour DOE | Full-Time | Nonexempt | In-Person | Thousand Oaks, CA

Position Summary Simplified Integrations is hiring an Executive & Personal Assistant to support our CEO and COO
, who are married and work closely together in leading the company.

The purpose of this role is to create capacity for both executives by keeping business, personal, and family priorities organized, coordinated, and moving. You’ll manage calendars, inboxes, follow-up, travel, research, personal administration, and the many details that compete for executive attention.

This is a hands-on support role for someone who is highly organized, discreet, resourceful, and naturally good at closing loops.

This position is full-time and in person from a private home office in Thousand Oaks, Monday-Friday
, with occasional overtime or travel as needed.

About Simplified Integrations Simplified Integrations is a growing fire life safety and low-voltage integration company serving commercial and multifamily properties.

Our Mission We simplify fire life safety so property teams can operate with confidence.

Our Vision To be the most trusted fire life safety company in the nation. Simplified Integrations -

Our team operates around one standard:
Keep it SIMPLE.

Solutions-Oriented. Integrity. Mastery. Proactive. Love. Efficiency. Simplified Integrations -

We value people who communicate clearly, take ownership, solve problems, and leave things better than they found them.

Primary Objectives Success in this role means:

• Keep both executives organized and focused. Maintain clear visibility into meetings, deadlines, priorities, commitments, and follow-up.
• Turn information into action. Capture requests from conversations, emails, calendars, texts, and meetings and organize them into clear next steps.
• Close open loops. Track outstanding items, follow up appropriately, and make sure important tasks do not disappear.
• Manage both executives’ calendars effectively. Prioritize appointments, hard deadlines, meetings, travel, and real commitments while protecting focus time.
• Keep executive inboxes actionable. Identify items requiring decisions, responses, delegation, or follow-up and help keep priority communications moving.
• Coordinate business and personal travel. Research and book transportation, accommodations, reservations, itineraries, and supporting logistics.
• Manage personal and family administration. Coordinate appointments, forms, registrations, reservations, renewals, records, reminders, and other administrative needs.
• Coordinate with the House Manager and outside vendors. Organize the administrative side of household and personal needs, prepare required information, delegate physical tasks appropriately, and track completion.
• Maintain organized records and information. Keep Google Drive, files, receipts, expense reports, confirmations, records, and executive documentation current and easy to locate.
• Improve executive workflow. Identify simple ways to make communication, organization, scheduling, and follow-through more efficient.

Working With the House Manager & Vendors The EA/PA primarily owns the administrative coordination behind personal and household needs.

For example, you may receive an email about a return, download the QR code, organize the instructions, add it to the appropriate task list, and hand it off to the Family/House Manager for physical execution.

You may research and schedule a household vendor, organize quotes and appointment details, provide access information, and follow up until the issue is resolved.

The House Manager primarily handles physical execution such as pickups, drop-offs, errands, returns, and on-site household tasks.

Your role is to keep the information, logistics,…