Business Operations Administrator

Description

For over 40 years, Aero Simulation, Inc. (ASI) has provided quality flight training devices to the US Military. ASI has successfully built numerous training systems with a primary focus on aircrew and maintenance training systems. Our current programs include, but are not limited to, the B-1 Training Systems (Air Force), E-2D Training Systems (Navy), CH-53E Training Devices (USMC), IMOMS (Coast Guard), Navigation, Seamanship, Shiphandling Trainer – NSST (Navy).

To learn more about ASI programs – Aero Simulation, Inc.

ASI is a 100% employee‑owned engineering and manufacturing company committed to supporting the nation’s warfighters. Being 100% employee‑owned directly impacts our culture: it drives our decision‑making, motivates our teams, increases our productivity, improves retention and contributes to the future success of our company. Our culture is one where we work hard for our clients and for each other – and we have fun collaborating, sharing experience and expertise, and learning along the way.

We strive to deliver exceptional quality, elevate client relationships, and enrich the careers and lives of our employee‑owners. As Employee‑Owners, we are invested in the success and continued development of each other and the company.

In addition to the Employee Stock Ownership Plan (ESOP), we offer a flexible work environment, generous paid time off, professional development opportunities, industry competitive compensation, and superior benefits to include medical, dental, 401k and more!

ASI is a great place to build a career and grow with a company that is dedicated to quality, service and to fostering a community of support for each and every member of the team. To learn more about this opportunity, keep reading!

This role plays a pivotal part in orchestrating all internal and external events for Aero Simulation, Inc., ranging from external customer meetings to initiatives aimed at bolstering employee morale. Apart from aiding the Human Resources and Finance teams, this position liaises with other departmental groups when necessary. Ensuring top‑notch customer service and strict adherence to company standards is of utmost priority.

This is an on‑site position and is not eligible for telework, work from home or remote employment.

Administrative Support

• Serve as the primary contact for guests, providing a warm welcome and managing security protocols.
• Operate the front desk phone, routing calls and messages efficiently.
• Oversee the scheduling of conference rooms and event calendars.
• Handle incoming mail and manage express mail services.
• Procure, stock, and distribute office supplies.
• Draft, compose, and oversee various written materials, ensuring precision and quality.
• Maintain and report data in designated computer systems.
• Function as a Notary.
• Lead and support varied special projects, encompassing research, presentations, and analyses.
• Ensure work area and common areas are clean, organized and presentable at all times.
• Perform other relevant administrative tasks as needed.
• Coordinate with administrative support requirements with staff and external organizations such as Security, Information Technology (IT), Travel, Facilities, and Property Management (Landlord).

Corporate Events Planning and Execution

• Coordinate logistics for industry events involving ASI, to include, but not limited to employee registration and travel arrangements.
• Manage internal and external meetings, particularly those involving external attendees to include meals, activities and/or travel (when required).
• Facilitate an internal committee that develops a company‑wide calendar of employee events that provide meaningful experiences for employees (and on…