Executive Assistant

Your Partner For A Stronger Arizona. DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona. DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

Division of Child Support Services (DCSS)

1789 West Jefferson Street, Phoenix, Arizona 85007

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Essential Duties and Responsibilities include, but are not limited to:

• Initiate business reports, research projects, formal recommendations and solutions for resolution of problems related to personnel management, operations, policies, procedures, budget development and control, and organizational planning.
• Prepare and maintain assignment tracking and calendaring for all time-sensitive activities.
• Complete research, write recommendations, memos and correspondence. Gather statistical data to prepare a variety of technical/administrative reports & presentation materials.
• Proofread all work processed through the ADs and Administrators' offices to ensure accuracy and timely completion of actions (e.g., assignments, special projects, recurring reports, etc.).
• Represent the Deputy Assistant Director, Assistant Director, Administrators, and/or Division in meetings with other division heads, federal, state, and local governmental officials, private agencies, and community groups. Coordinate resources within the Division and community.
• Consult with senior leaders, staff, subject matter experts, presenters, and audience members to prepare agendas and materials for in-person meetings, virtual meetings, town halls, and special events.
• Coordinate, prepare travel for both in-state and out-of-state business needs.

Knowledge in:

• Concepts of program planning, designing, implementation and evaluation.
• Local, state, and federal programs and resources, including legislation.
• Internal organization, management, business and public administration practices.
• Interpretation and application of federal laws/regulations and Arizona Revised Statutes pertaining to domestic relations and application of program policy and procedures.
• Meeting preparation, effective organization and management practices, reviewing documents.
• Handling high-level complaints in a timely manner.

Skills in:

• Leadership principles and mentoring.
• Process improvement and process streamlining.
• Research techniques and problem-solving abilities.
• Effective oral and written communication.
• Effective report writing and design, including infographics and data visualization.
• Public relations, organizing, planning, and scheduling.
• Gathering and analyzing information to develop action plans.
• Developing and…