Executive Administrative Assistant COO Job Santa Ana California USA,Administrative/Clerical

Overview
Executive Administrative Assistant COO
Founded in 1997, Think Education partners with schools to change the odds for kids by providing award-winning programs during and outside the school day. We’re one of California’s largest nonprofits working in school districts from San Diego to San Francisco. Whether you’re interested in early learning, elementary, middle or high school, you can invest in your community by working at a local school or working within our home office providing support!
JOB SUMMARY: The
Executive Administrative Assistant provides comprehensive administrative and operations analytics to senior leadership. The role is responsible for serving as a primary point of contact for internal and external stakeholders and may serve as a liaison to the board of directors and senior management teams. The Executive Administrative Assistant organizes and coordinates executive meetings, works independently on projects as applicable, from conception to completion, and manages a wide variety of activities and confidential matters with the highest degree of discretion.
ESSENTIAL DUTIES AND RESPONSIBILITIES:

Oversee Executive Office Operations:

Own and oversee the day-to-day operations of the Senior or Executive Leader’s office; anticipate needs, prioritize competing demands, and ensure seamless execution of executive priorities.
Direct the management of a complex and dynamic meeting schedule, coordinate comprehensive travel strategy and logistics, maintain highly accurate and confidential contact and relationship databases, and oversee online and print media subscriptions and other executive resources.
Serve as a trusted operational partner to the Senior or Executive Leader, proactively identifying issues, resolving competing priorities, and implementing solutions that maximize the leader’s time, effectiveness, and overall impact.

Calendar Management:

Manage a complex calendar, proactively evaluating competing priorities, anticipating scheduling needs and potential conflicts, and prioritizing demands on the Senior or Executive Leader’s time.
Serve as a trusted gatekeeper by assessing meeting requests, coordinating with key stakeholders, and ensuring the senior leader’s time is aligned with strategic priorities and organizational objectives.

Meeting Governance:

Plan and organize meetings; prepare and distribute agendas, decks, and materials; contribute to material development, when assigned.
Capture, document, and distribute meeting minutes, key decisions, action items, and follow-up requirements; proactively track deliverables, deadlines, and accountabilities to ensure commitments are executed and priorities remain on track.

Executive Partnership:

Prepare, review, and coordinate executive correspondence, reports, presentations, and other materials for signature and distribution), ensuring accuracy, consistency, and timely delivery. May contribute to the development and refinement of content and supporting materials, as needed.
Build and maintain strong, trusted relationships with key internal and external stakeholders, senior leaders, clients, partners, and other influential contacts; leverage relationships and a deep understanding of organizational priorities to facilitate connections, identify opportunities, navigate complex situations, and proactively advance the Senior or Executive Leader’s objectives and effectiveness.
Review and approve expense reports, corporate card statements, and time off requests for Senior or Executive Leader’s direct reports; ensure expenditures are accurate, appropriate, policy-compliant, and aligned with approved budgets and organizational priorities.

Project Management:

Lead the planning and coordination of special projects by researching and gathering…