Legal Executive Assistant

We are hiring a Legal Executive Assistant for a solo law firm in the Legal Services (Estate Planning & Probate) industry. This is a Part-Time remote role for a US-based client. The role is focused on intake coordination, client communications, document automation and preparation, task tracking, and light content posting. The ideal candidate is proactive, detail-oriented, tech-savvy, and an exceptional communicator with a growth mindset.

• Manage the new client intake pipeline in the CRM (e.g., Clio Grow): collect missing information, follow up with prospects/clients, and keep records current
• Coordinate client communications via email and messaging; handle routine FAQs and information requests with professionalism
• Prepare estate planning documents using templates (e.g., Gavel): populate data, organize files/folders, and stage drafts for attorney review
• Support probate/succession matters with accurate data entry into document automation tools (e.g., Hot Docs/AYLA) and generate first-pass forms
• QC and proofread documents for grammar, formatting, and consistency; apply file-naming conventions and version control
• Schedule client signings and appointments; manage calendars, confirmations, and reminders
• Maintain task boards and workflows in Trello; provide a morning brief and daily status updates
• Create and improve SOPs, checklists, and simple Loom/video guides to document processes
• Distribute provided content to social channels (e.g., Facebook, You Tube, etc.); handle basic posting and scheduling
• Coordinate light local SEO tasks (nice-to-have), such as updating business listings or collaborating with external vendors

• 2+ years of experience as a Legal Assistant, Executive Assistant, or similar role in a law firm or legal services environment
• Strong client-facing communication skills with clear, articulate spoken and written English
• Proven experience with document templates/automation and meticulous attention to detail
• Ability to manage multiple priorities, meet deadlines, and follow structured workflows
• High level of discretion and professionalism handling confidential client information

• Experience in estate planning and/or probate/succession processes
• Prior work supporting a solo attorney or small firm, owning end-to‑end administrative workflows
• Familiarity with Louisiana succession terminology and forms (nice-to-have)
• Experience creating SOPs, checklists, and simple training resources

• Clio Manage and/or Clio Grow (or similar legal CRM/Practice Management tools)
• Gavel and/or Hot Docs-based systems (e.g., AYLA) for document automation (or willingness to learn quickly)
• Trello (or similar task/project management tools)
• Google Workspace or Microsoft Office (Docs/Word, Sheets/Excel)
• Social media platforms for basic content posting; familiarity with Canva or AI design tools is a plus

• Part-Time position; core working hours 7:30 AM – 11:30 AM Central Time, Monday–Friday (with some flexibility)
• Fully remote role for a United States based client
• Pay ranges from ZAR 7,000 to ZAR 13,000 per month, depending on experience
• Includes training support, growth potential (path to full-time over time), and long-term stability

• Internet speed of at least 20 Mbps upload and download
• Computer with a 2.4 GHz processor or higher
• 8 GB of RAM or higher
• Windows 10 or newer, or Mac OS X 10.10 or newer
• HD 720p webcam
• Headset with microphone

• Competitive pay rates
• Consistent hours and predictable workload
• Fully remote work with long-term potential
• Direct collaboration with the firm owner, making a real impact
• Supportive and inclusive work environment
• Opportunity to grow alongside a boutique legal practice