Group Executive Assistant

Group Executive Assistant

Location:

London (hybrid – working from home and the London office)

Reports to:

Managing Director

We are looking for an experienced, highly organised and proactive Group Executive Assistant to provide

high-level support to the Co-Founder and Global Managing Director, as well as the London Executive

Team and wider Group where required.

This is a senior, hands-on role combining complex diary and inbox management, meeting preparation,

action tracking, international travel, executive correspondence, business administration and selected

project coordination. The Group Executive Assistant will help the Co-Founder and Global Managing

Director remain organised, well prepared and focused on the areas where they can add the greatest value.

Operating across teams in London, the US, Australia and China, the successful candidate will create

structure and maintain momentum in a fast-paced and sometimes reactive environment. They will

anticipate needs, exercise sound judgement, protect executive time and ensure important information,

decisions and actions are coordinated effectively.

The successful candidate will provide high-level, practical support to the Executive Team, helping them

stay organised, prepared and focused. They will anticipate needs, coordinate information and follow up on

actions and deadlines, while working collaboratively with colleagues across the business.

• Manage the diaries and calendars of the Co-Founder and Global Managing Director, anticipating needs
• Coordinate management, executive and leadership meetings, including agendas, pre-reads, materials and logistics, ensuring meetings are well prepared and supported by the right information.
• Take clear meeting notes, capturing decisions, actions, owners and deadlines; circulate notes and follow up on agreed actions.
• Keep track of agreed priorities, decisions and deadlines across teams; flag issues to the Managing Director, who determines what requires the Co-Founder’s attention. Accountability remains with the relevant management team member.

• Support the planning, coordination and delivery of selected executive and cross-functional projects, tracking milestones, responsibilities, deadlines and actions.
• Coordinate stakeholder input and highlight delays or issues where required.
• Help improve cross-team workflow, file sharing, document management and practical use of AI tools; maintain simple action lists, handover notes and processes where useful.

• Collaborate across teams to collate, prepare, format and file executive, board, investment, company and governance materials.
• Coordinate paperwork, forms, correspondence, applications and submissions for the Executive Team.
• Manage documents requiring executive signature, ensuring they are approved, signed, tracked and filed.
• Maintain key company records, agreements and governance documents in organised filing systems and document repositories, ensuring information is accessible.
• Research suppliers and obtain quotes for approved Group purchases when requested; the Studio Manager coordinates IT and office equipment purchasing.

• Arrange domestic and international travel for the Co-Founder, Global Managing Director, London Executive Team and wider Group when requested.
• Arrange flights, accommodation, local and airport taxis, and transfers.
• Check entry requirements, including visas and ESTAs, prepare practical itineraries and manage changes efficiently.

• Coordinate trademark paperwork for new prints, styles and other brand assets with the Design team and external advisers.
• Maintain the trademark register and track renewals and…