Administrative Assistant, Donald P. Bellisario College of Communications

## Administrative Assistant, Donald P. Bellisario College of Communications Apply:
Hybrid:
Penn State University Park:
Full time:
Posted Today:
REQ _#
** APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.###
** Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**###   
** POSITION SPECIFICS
** Penn State is currently seeking a Administrative Assistant/ Intermediate Support or Administrative Assistant/Senior Support to assist with donor and alumni relations activities and initiatives in the Advancement Office for the Donald P. Bellisario College of Communications. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State’s future and contribute to one of the most successful fundraising and alumni relations operations in the country.  

Reporting to the Director of Development and Alumni Relations and working closely with advancement team, the college’s leadership, as well as other partners and central development offices, the Administrative Assistant will:
* Provide office management, including staffing and scheduling;
* Articulate Penn State’s needs, ambitions, and values through excellent informal and formal communications;
* Support annual travel plans and budgeting processes for the office;
* Manage financial transactions, acting as the unit’s primary budget initiator; arrange travel, and compile ERS reports to support traveling gift officers and alumni relations staff;
* Support development and alumni relations initiatives, including mailings and special events on and off campus, in coordination with the Director of Development and the Director of Alumni Relations and Stewardship;
* Support staff meetings, volunteer meetings, and campus visits by donors and alumni, including the annual football process. Provide agendas, itineraries, hospitality, and welcome gifts as necessary;
* Greet visitors to the office; answer and direct incoming calls.  The successful candidate will have:
* A positive and friendly attitude and enjoy working with others;
* Exemplary interpersonal and communication skills;
* The ability to create and maintain an inclusive and respectful environment for all donors, alumni, volunteers, and colleagues;
* Strong attention to detail;
* The ability to juggle and prioritize multiple tasks;
* A proven ability to self-motivate and work both independently and as part of a team;
* A commitment to professional development, learning, and being mentored.
** MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
** If filled as Administrative Assistant
- Intermediate Support, this position requires:

General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience;
Relevant education accepted in lieu of experience

Required

Certifications:

None If filled as Administrative Assistant
- Senior Support, this position requires:

Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience accepted

Required

Certifications:

None###  DDAR is supportive of flexible work arrangements when aligned with the ability to…