Administrative Operations Coordinator

Job Title Administrative Operations Coordinator

Requisition Number RE56010

Department Name 7H010:

CoM Shared Services

Work Location Lexington, KY

Grade Level 43

Salary Range $40,/year

Type of Position Staff

Position Time Status Full-Time

Required Education BS

for more information about equivalencies: (Use the "Apply for this Job" box below)./equivalencies

Required Related Experience 2 yrs

Required License/Registration/Certification None

Physical Requirements This position will require the ability to utilized a computer, keyboard, and mouse for extended periods of time. Will also require ability to travel to various locations across campus as required for on-site meetings.

Shift This position will work 40 hours per week scheduled Monday thru Friday from 8:00 a.m. to 5:00 p.m.

The University of Kentucky College of Medicine is seeking a highly organized, resourceful, and customer-focused professional to join our team in a fully remote position supporting workforce, recruitment, onboarding, immigration sponsorship, and related employment processes.

This role serves as a key partner to departments, employees, candidates, and university offices by coordinating complex, deadline-driven administrative processes throughout the employment lifecycle. The successful candidate will help ensure the timely completion of hiring, onboarding, immigration, and personnel-related activities while maintaining a strong focus on accuracy, compliance, customer service, and operational excellence.

Responsibilities include coordinating administrative processes, monitoring documentation and critical deadlines, maintaining records and tracking systems, communicating with internal and external stakeholders, supporting recruitment and employment activities, maintaining SharePoint resources and process documentation, and utilizing a variety of web-based systems and technologies.

This position offers a unique opportunity to support recruitment, workforce administration, immigration sponsorship, and operational processes that are essential to attracting, onboarding, and retaining talented individuals across the College of Medicine.

The ideal candidate is highly organized, adaptable, and resourceful, with exceptional communication skills, a collaborative mindset, and the ability to manage multiple priorities independently in a remote work environment.

Enjoy the flexibility of a fully remote position while supporting departments, faculty, staff, scholars, and candidates across the College of Medicine. This role offers the opportunity to work independently while remaining closely connected to a collaborative and supportive team.

Support a broad range of activities spanning recruitment, workforce administration, onboarding, immigration sponsorship, process improvement, systems administration, and stakeholder support. No two days are exactly alike, and you’ll have opportunities to learn, collaborate, and contribute across several critical functions within the College of Medicine.

Gain experience across multiple functional areas including employment administration, recruitment, immigration sponsorship support, onboarding, systems administration, process improvement, and operational support. This position offers exposure to a wide variety of university processes and opportunities to develop expertise in several specialized areas.

Your work directly supports the recruitment, hiring, onboarding, sponsorship, and retention of talented individuals who advance the College’s educational, research, and clinical missions. The processes you coordinate help departments attract and support the…