Executive Assistant to CEO

Salary Range: $65,000.00 To $85,000.00 Annually

Location:

Remote (U.S.) —
Must reside in North Carolina, Virginia, Texas, Georgia, or Florida

Department:
Executive Home Office

Reports To:

Chief Executive Officer (CEO)

Compensation Range: $65,000-$85,000

The Executive Assistant to the CEO is a fully remote role that provides high-level administrative and strategic support to the CEO and C‑Suite. You will act as a trusted extension of the executive office including but not limited to managing calendars, information flow, and key projects.

This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced, entrepreneurial environment, can anticipate needs, and exercises excellent judgment, discernment, and discretion.

• Manage a complex calendar for the CEO and C‑Suite including scheduling, rescheduling, and prioritizing meetings based on dynamic schedules and travel.
• Coordinate daily, weekly, and monthly agendas; ensure the CEO is prepared with the right materials and context for engineering reviews, program milestones, and government‑stakeholder meetings.
• Organize and maintain schedules across business and, when requested, limited personal commitments, proactively resolving conflicts and anticipating future needs.
• Serve as a primary point of contact and gatekeeper for the CEO, screening and routing calls, emails, and messages, and responding on behalf of the CEO when appropriate.
• Act as a liaison between the CEO, C‑Suite, senior leaders, engineering teams, and government/client representatives.
• Draft, edit, and format executive communications, including internal announcements, board materials, invitations, minutes, and correspondence with agencies, contractors, and partners.

• Prepare agendas, briefing documents, presentations, and reports for executive meetings, board sessions, and government-related reviews.
• Track action items and follow-up across cross-functional teams, ensuring decisions and deliverables are documented and completed.
• Maintain the CEO's contact database and information repositories, keeping records current and easily accessible for relationship and stakeholder management.

• Coordinate domestic travel for the CEO and other executives, including itineraries, accommodations, transportation, and meeting logistics.
• Prepare, submit, and reconcile expense reports in partnership with Finance, ensuring accurate and timely processing aligned with company and government‑contractor policies.
• Provide professional virtual hospitality for executive guests and visitors by coordinating video conferences, briefings, and remote events.

• Handle sensitive and confidential information related to government contracts, engineering IP, and strategic initiatives with discretion and integrity.
• Represent the CEO and organization positively in all interactions through reliable and timely follow-through, polished communication, and alignment with company values.
• Identify opportunities to streamline executive office processes and improve information flow in a remote environment.

• Lead or support special projects and research assignments at the direction of the CEO (e.g., program briefs, opportunity analysis, stakeholder mapping, executive presentations).
• Proactively gather, analyze, and summarize information in advance of meetings and decisions to conserve the CEO's time.
• Be responsive to emails, texts, and phone calls outside standard business hours when urgent executive or program needs arise.

• 5+ years of…