Executive Administrative Assistant
Toronto, Ontario, C6A, Canada
Listed on 2026-10-13
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Administrative/Clerical
Office Administrator/ Coordinator, Executive Admin/ Personal Assistant, Business Administration, Virtual Assistant/ Remote Admin
We’re excited to share an exclusive opportunity for an experienced Executive Assistant to support two senior leaders in a high-visibility role. We’re looking for a proactive, highly organized professional who can manage competing priorities, complex calendars, and executive-level responsibilities with discretion and professionalism.
Work Model: Primarily remote, with office attendance approximately once per month as required
- Provide high-level administrative and operational support to two senior leaders.
- Manage complex calendars and schedule meetings across PST and EST time zones.
- Coordinate meetings, agendas, travel arrangements, itineraries, and expense reports.
- Prepare executive presentations, reports, and meeting materials.
- Manage confidential information with the highest level of discretion.
- Coordinate with senior stakeholders, internal teams, and external partners.
- Track action items, deadlines, and follow-ups to ensure timely completion.
- Proactively anticipate executive needs and resolve scheduling conflicts.
- 7+ years of experience as an Executive Assistant or in senior-level administrative support.
- Proven experience supporting multiple senior leaders and managing complex calendars.
- Strong experience coordinating across PST and EST time zones.
- Excellent communication, organizational, and stakeholder management skills.
- Proficiency in Microsoft 365, including Outlook, Teams, Word, PowerPoint, and Excel.
- Ability to work independently in a remote environment while managing shifting priorities.
- Exceptional judgment, attention to detail, and confidentiality.
- Experience supporting C-suite executives or senior leadership.
- Background in a large corporate, enterprise, or technology environment.
- Strong project coordination and follow-through skills.
Are you a proactive Executive Assistant who thrives in a fast-paced environment and enjoys partnering with senior leadership?
Interested candidates are welcome to reach out or share their profiles. Referrals are also appreciated!
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