Practice Administrator

Practice Administrator

Location:

Richmond, Surrey
Salary: £30,000 per annum, plus a twice-yearly bonus

Hours:

Full-time, with flexible working
Holiday: 25 days plus bank holidays

About the role We are an established practice in Richmond, looking for a highly organised administrator to take ownership of our clients’ Companies House and statutory administration.
This is a company secretary-style role at the heart of the practice. You will make sure our clients’ filings are accurate and on time, that the right people receive the right requests, and that nothing slips through the gaps. It suits someone who takes pride in process, accuracy and follow-through.
Key responsibilities  
Manage Companies House administration across our client portfolio, including confirmation statements, director and shareholder updates, registered office changes and annual filing deadlines
Maintain statutory registers and company records accurately and up to date
Issue requests for information and documents to the right people within client organisations, and follow up until they are resolved
Keep a clear diary of filing deadlines and flag risks to the accountants early
Handle client data and correspondence in line with GDPR, including secure storage, sharing and record retention
Open, log and distribute incoming post
Answer the telephone and greet callers professionally, directing queries to the right team member
Provide general administrative support to the practice, including filing, document preparation and diary coordination  About you Essential
 
Experience in an administrative, company secretarial, legal or professional services setting
Excellent organisation and attention to detail, with a methodical approach to deadlines
Confident, clear written and spoken communication, including a professional telephone manner
A sound working understanding of GDPR and confidentiality
Good IT skills, including Microsoft Office  Desirable

Experience of Companies House filing or company secretarial work
Experience working in an accountancy practice or law firm
Familiarity with practice management or company secretarial software  We welcome applications from people with transferable experience, for example from legal, conveyancing, compliance or other regulated administration roles.
What we offer  
Salary of £30,000
Bonus paid twice a year
25 days’ annual leave plus bank holidays
Flexible working arrangements e.g. flexible start and finish times