Administrative Assistant

Work for a family-owned company that has been enabling businesses to prosper for many generations by providing long-term financial support, advice and resources. They are looking for an Executive Assistant who will partner with C-level executives to support the evolution of the organization and be an integral part of the company.

• Handles complex calendar management and keep executives’ aware of key appointments.
• Coordinate and prioritize meeting requests while resolving issues.
• Attend meetings as needed, take notes, and provide logistical support for the Board.
• Manages email correspondence. Utilizes sound judgment to respond as necessary or to assign tasks to key executives as required.
• Interacts with business leaders, board members, and other parties and represents the executive by using discretion to reflect their style and philosophy.
• Effectively prioritizes, collaborates, tracks progress, and adapts to overcome challenges and complete assignments.
• Plan and coordinate weekly staff meetings, and events.
• Keep databases and filing systems clean and updated.
• Manages domestic business travel arrangements and logistics.
• Timely submission of expense reports for processing/reimbursement of all expenses.

• At least 5 years related experience providing support to the C-Suite level management.
• Associate or bachelor’s degree preferred but not required if equivalent experience is demonstrated.
• Proactive problem solver with a keen eye for detail.
• Outstanding writing and verbal communication skills.
• Strong interpersonal skills, professionalism and the ability to act discreetly and maintain confidentiality.
• Proficient with Microsoft Office Suite, SharePoint, Teams, and Zoom, comfortable with emerging technologies and quick to learn new systems.
• A high level of organization and strong prioritization skills.

• Medical, Dental, and Vison Insurance.
• Life, AD&D, and LTD Insurance.
• 401K and profit-sharing matching.
• Paid Family Leave, Vacation, sick and holidays.
• Home office setup reimbursement.
• Company paid garage parking or an Orca card option.

$80-115k/yr.