Administrative Coordinator

Experience: Mid-level; one year maintaining organizational social media and one or more years coordinating in-person events.

Core Areas: Administrative project coordination; event logistics; hotel and venue contracts;
Excel budgets and trackers; recordkeeping; social media management;
Constant Contact; IT onboarding support.

Compensation: $65,000–$75,000 annually

Travel: Required attendance at three onsite corporate events each year, lasting 2–4 days per event.

The Administrative Coordinator coordinates administrative projects, corporate events, and day-to-day staff support in a healthcare data consulting environment. Responsibilities include negotiating event arrangements, maintaining budgets and attendance reports, assisting with registrations and travel, keeping records, and coordinating communications. The position requires independent judgment and proactive problem-solving while working with internal management and staff at all levels, as well as clients.

Microsoft Office proficiency, particularly Excel formulas and pivot tables, supports the budgeting, tracking, and reporting work. Social media content, newsletter coordination, and webinar planning are also part of the role. Strong organization, creativity, flexibility, and interpersonal skills support effective communication with vendors, venues, speakers, and senior staff.

Location: United States

Workplace: Remote

Employment Type: Full-Time

Experience: Mid-level; one year maintaining organizational social media and one or more years coordinating in-person events.

Core Areas: Administrative project coordination; event logistics; hotel and venue contracts;
Excel budgets and trackers; recordkeeping; social media management;
Constant Contact; IT onboarding support.

Compensation: $65,000–$75,000 annually

Travel: Required attendance at three onsite corporate events each year, lasting 2–4 days per event.

The Administrative Coordinator coordinates administrative projects, corporate events, and day-to-day staff support in a healthcare data consulting environment. Responsibilities include negotiating event arrangements, maintaining budgets and attendance reports, assisting with registrations and travel, keeping records, and coordinating communications. The position requires independent judgment and proactive problem-solving while working with internal management and staff at all levels, as well as clients.

Microsoft Office proficiency, particularly Excel formulas and pivot tables, supports the budgeting, tracking, and reporting work. Social media content, newsletter coordination, and webinar planning are also part of the role. Strong organization, creativity, flexibility, and interpersonal skills support effective communication with vendors, venues, speakers, and senior staff.

• Independently evaluate and negotiate menus, facility and hotel contracts, room blocks, audiovisual (AV) arrangements, and other event logistics, escalating key decisions to the Cross-Team Project Manager.
• Anticipate event and administrative needs, troubleshoot issues, and resolve problems proactively with minimal oversight.
• Create and maintain Excel trackers, budgets, and registration or attendance reports for events and administrative projects.
• Coordinate conference registrations with staff and assist with travel arrangements.

• Gather and compile engaging content for social media platforms and APCD Journal on the company website, coordinating with senior staff.
• Prompt preparation of and coordinate the quarterly Health Flash company newsletter.
• Format and maintain company resumes for staff, keeping the documents current.
• Assist with…