Administrative Assistant, Office Vice President Development and Alumni Relations

Administrative Assistant, Office of the Vice President for Development and Alumni

Penn State University Park

Full time

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

Penn State is currently seeking an Administrative Assistant to support the Office for Vice President of the Division of Development and Alumni Relations. As a member of the Division of Development and Alumni Relations (DDAR), you can play an integral role in Penn State’s future and contribute to one of the most successful fundraising and alumni relations operations in the country.

For full consideration, applicants are to include a cover letter and resume with their application.

Reporting to the Executive Assistant and working closely with all members of the Division as well as other partners, this Administrative Assistant will:

• Support the Chief of Staff and Associate Vice President for External Relations;
• Support the Vice President as needed;
• Articulate Penn State’s needs, ambitions, and values through excellent informal and formal communications;
• Perform ad hoc administrative work to support the deliverables of the Vice President’s office, including monthly HR reporting, Division Quarterlies, and New Employee Orientations
• Review and process expense reports and payables
• Coordinate event logistics as necessary
• Organize and manage important documents and records
• Be the first point of contact for visitors to the Office of the Vice President
• Coordinate itineraries of visitors on campus

• Experience working in a fast-paced confidential environment
• Exemplary interpersonal and communication skills;
• The ability to create and maintain an inclusive and respectful environment for all students and colleagues;
• String analytical and organizational skills
• Ability to manage multiple projects and meet deadlines
  
  Excellent communication and interpersonal skills
• A proven ability to self-motivate and work both independently and as part of a team;
• A commitment to professional development, learning, and being mentored.
• A service-oriented mentality with a proactive and detail-oriented approach

DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

If filled as Administrative Assistant
- Senior Support, this position

requires:

Associate Degree

4+ years of relevant experience; or an equivalent combination of education and experience accepted

Required

Certifications:

None

If filled as Administrative Assistant
- Intermediate Support, this position requires:

General Equivalency Diploma (GED) or High School (HS)

2+ years of relevant experience;
Relevant education accepted in lieu of experience

Required

Certifications:

None

If you believe in the power of higher education—and philanthropy—to shape the public good, you’ll excel right here in Penn State’s Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 800,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni relations professionals, communicators, event planners, financial experts, and more, there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights.

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