Personal Assistant

Our client is a highly successful New York-based family office and investment firm led by entrepreneurial founders with a strong focus on innovation, operational excellence, and long-term growth. The organization operates with a collaborative, high-touch approach and is seeking an exceptional Personal Assistant to become a trusted extension of the Principal and family.

This is a unique opportunity to support a sophisticated family with a dynamic lifestyle and wide-ranging interests. The role offers significant autonomy, exposure, and ownership while partnering closely with the Principal on personal, lifestyle, travel, and administrative matters.

THE ROLE

The firm is seeking an experienced Personal Assistant to serve as a true right hand to the Principal and family. This highly dynamic role combines personal support, complex travel coordination, event planning, project management, lifestyle support, and day-to-day assistance.

The successful candidate will act as a trusted partner, ensuring the Principal's personal affairs and lifestyle needs are managed seamlessly and with the highest level of discretion. This individual will be responsible for proactively anticipating needs, managing multiple competing priorities, and coordinating with a variety of vendors, service providers, advisors, and household staff.

This position is ideal for a career Personal Assistant who thrives in a fast-paced, ever-changing environment and enjoys operating as a trusted problem solver. The family has a strong appreciation for art, culture, design, and hospitality, making this an exciting opportunity for someone who shares similar interests and enjoys curating exceptional experiences.

Key Responsibilities Include:

• Provide high-level personal support to the Principal and family
• Manage complex domestic and international travel arrangements, itineraries, and logistics
• Coordinate calendars, appointments, reservations, and scheduling needs
• Plan and execute family events, dinners, celebrations, entertaining, and special occasions
• Manage guest lists, invitations, catering, entertainment, and event logistics
• Coordinate with household staff, vendors, contractors, and service providers to ensure seamless day-to-day operations
• Support projects related to residences, personal initiatives, travel, and lifestyle needs
• Conduct research and source solutions for a wide range of personal and household-related requests
• Assist with family scheduling, children's activities, appointments, and related logistics as needed
• Track ongoing projects and ensure timely execution of action items and follow-up items
• Serve as a central point of communication between the family, vendors, and support teams
• Handle confidential and sensitive matters with the utmost discretion and professionalism

THE CANDIDATE

The ideal candidate is emotionally intelligent, highly resourceful, and capable of managing competing priorities with professionalism and discretion. They possess exceptional judgment, strong communication skills, and a proactive approach to problem-solving. This person thrives in a service-oriented environment and takes pride in anticipating needs, creating efficiencies, and delivering an exceptional level of support.

The successful candidate will be a career Personal Assistant who enjoys building relationships, providing white-glove service, and operating as a trusted partner. A natural curiosity and appreciation for art, culture, design, and hospitality is highly desirable.

Key Qualifications Include:

• Minimum of 10 years of experience working as a Personal Assistant
• Previous experience within a family office, private household, or similarly high-touch environment preferred
• Strong experience coordinating complex travel, events, and personal logistics
• Flexible and adaptable approach to changing priorities and schedules
• Professional, polished, and service-oriented demeanor
• Strong interest in art and culture, with knowledge of museums, galleries, exhibitions, and cultural institutions
• Willingness to be responsive outside traditional business hours when necessary

THE COMPENSATION AND BENEFITS

• Predominantly remote position offering significant flexibility
• In-person support required when the Principal is in New York, including meetings, events, appointments, and other activities as needed
• Base salary of $150,000-$200,000
• Discretionary bonus
• High level of autonomy and ownership

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We…