Executive Assistant to Commissioner- Non-Classified

The work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice!

• Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment.
• Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.
• Employer-paid short-term disability and life insurance.
• Up to 160 hours of Paid Family Medical Leave (PFML).
• 11 paid holidays per year.
• Competitive vacation and sick leave accruals.
• Retirement through the Public Employees Retirement Association (PERA)(Use the "Apply for this Job" box below). .
• Employer-paid RTD Eco Pass (certain restrictions may apply).
• Paid professional development opportunities.

Work Environment:

• Extended hours during the evening or the weekend may be required by business needs. Required to report to the work location daily.
• Essential Functions (ADAAA) LIGHT/Office environment:
  Required to sit, view a computer screen, and utilize a keyboard and mouse for extended periods of time. May be required to lift and move up to 10 lbs of force frequently or 20 lbs occasionally. Required lifting, bending, stooping, pushing, walking, etc. Light work usually requires walking or standing to a significant degree.
• DL Not
  
  Required:
  
  Required to independently obtain and determine means to complete travel requirements.

This is a full-time, on-site position funded through the General Fund.

This position will serve as the primary and confidential assistant to the Commissioner, relieving the Commissioner of a variety of administrative details. This includes planning, coordination, and organization of office and department activities, calendar, travel, and flow of communication for the Commissioner. This position must maintain confidentiality of privileged and sensitive information, including budget and staffing.

• Creates and maintains the office culture and climate of service with a spirit of optimism and "can do" attitude.
• Support all administrative details and logistics for the commissioner, allowing leadership to focus on strategic priorities.
• Implement processes for effective meeting coordination, communication and management of commissioner inbox and calendar.
• Establish and maintain effective record keeping systems.
• Coordinate the calendar and proactively compile necessary information for upcoming events for the commissioner.
• Account for operational spending, compiling data for necessary reports for commissioner budgets.
• Oversee the progress of projects, as directed by the commissioner and deputy commissioner to ensure deadlines are met.
• Monitor incoming correspondence for the commissioner's office; prioritize for commissioner and respond accordingly. This includes providing high-quality, professional responses to phone and email correspondence on behalf of the Commissioner's Office and CDE and
• Coordinating with CDE Communications to ensure alignment with key organizational messaging.
• Handle all travel arrangements for commissioner and deputy commissioner including compiling and submitting travel reimbursement with third-parties and/or the Department.
• Work regularly with partner groups and other constituencies on behalf of the Commissioner's Office including staff, State Board of Education, General Assembly, U.S. Department of Education and Attorney General's Office.
• Communicate and work with superintendents, BOCES directors, and members of the public.
• Track board and commission appointments made by the commissioner as well as groups and boards the commissioner is appointed.
• Coordinate internal and external team meetings
• Update commissioner's contracts to ensure deliverables are being met and billings are processed.
• Coordinate with other key executive assistants on overlapping actions and serve as lead for working with the departments assistants and HR.
• Must be able to work from the office on a routine basis. Working from the office is required when the Commissioner is in the office; however, there are flexibilities to work from home when the Commissioner is traveling, and out of the office.
• Other duties as assigned.