Department Assistant - Acute Care Services Administration

First Shift (Days
- Less than 12 hours per shift) (United States of America)

40

Full time

First Shift (Days
- Less than 12 hours per shift) (United States of America)

40

Exemption Status:
Non-Exempt

Performs administrative and clerical duties to ensure the continual functioning of the department. Works collaboratively with communications staff to meet the needs of projects using a variety of skills and procedures.

• High School Diploma / GED Required

• Clerical or administrative experience. Preferred

• Proficient in Microsoft Office programs. (Required proficiency)
• Ability to work in a fast-paced environment. (Required proficiency)
• Exceptional customer service skills. (Required proficiency)
• Time management with an ability to prioritize tasks (Required proficiency)
• Skill in data entry with minimal errors. (Required proficiency)
• Works well under pressure to meet deadlines. (Required proficiency)

• Greets applicants, team members and guests, notifying receiving personnel of arrivals. Knowledgeably directs guests to team member that can assist them.
• Receives incoming calls responds independently, answering questions, providing information or directing to appropriate team member.
• Schedule appointments/meetings, maintains department calendars. Make arrangements for and coordinate conferences and meetings. Maintain department time and attendance, payroll and employee attendance.
• Tracks hours worked and leave as necessary for department staff. Runs reports and keeps leaders aware of scheduling issues, low staffing, low balances, etc. Runs reports as necessary.
• Maintains department operations including but not limited to inventory, purchase orders/supplies, record keeping, mail sorting, scanning, filing, and other department specific tasks which ensures the continual functioning of the area.
• Assists leadership with completing their administrative tasks as necessary.
• Performs data entry work, scanning, organizing duties as necessary.
• Performs special projects as necessary. Assists with annual events.
• Sends department communication as requested.

• Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
• Performs other duties as assigned

• Position is Not Patient Facing

• Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
• Stable access to electricity and a minimum of 25mb upload and internet speed.
• Dedicate full attention to the job duties and communication with others during working hours.
• Adhere to break and attendance schedules agreed upon with supervisor.
• Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.

• Hybrid

• No Supervisory Responsibility
• No Budget Responsibility No Budget Responsibility

• Balancing:
  Occasionally 1-3 Hours
• Carrying:
  Occasionally 1-3 Hours
• Climbing (Ladders):
  Rarely less than 1 hour
• Climbing (Stairs):
  Rarely less than 1 hour
• Crawling:
  Rarely less than 1 hour
• Crouching:
  Rarely less than 1 hour
• Driving (Automatic):
  Rarely less than 1 hour
• Driving (Standard):
  Rarely less than 1 hour
• Eye/Hand/Foot Coordination:
  Frequently 3-5 Hours
• Feeling:
  Occasionally 1-3 Hours
• Grasping (Fine Motor):
  Frequently 3-5 Hours
• Grasping (Gross Hand):
  Occasionally 1-3 Hours
• Handling:
  Occasionally 1-3 Hours
• Hearing:
  Occasionally 1-3 Hours
• Kneeling:
  Rarely less than 1 hour
• Lifting:
  Occasionally 1-3 Hours up to 25 lbs
• Operate Foot Controls:
  Rarely less than 1 hour
• Pulling:
  Occasionally 1-3 Hours up to 25 lbs
• Pushing:
  Occasionally…