Department Assistant - CV Service Line

## Department Assistant - CV Service Line - FT
- Day Apply:
Topeka, KS:
Full time:
Posted Today:
req
24295

Position Status:

Full time

Shift: First Shift (Days
- Less than 12 hours per shift) (United States of America)
Hours per week:40

Job Information  Exemption Status:
Non-Exempt    A Brief Overview  Performs administrative and clerical duties to ensure the continual functioning of the department. Works collaboratively with communications staff to meet the needs of projects using a variety of skills and procedures.
Education Qualifications
* High School Diploma / GED Required Experience Qualifications
* Clerical or administrative experience. Preferred

Skills and Abilities

* Proficient in Microsoft Office programs.
* Ability to work in a fast-paced environment.
* Exceptional customer service skills.
* Time management with an ability to prioritize tasks
* Skill in data entry with minimal errors.
* Works well under pressure to meet deadlines.

What you will do
* Greets applicants, team members and guests, notifying receiving personnel of arrivals. Knowledgeably directs guests to team member that can assist them.
* Receives incoming calls responds independently, answering questions, providing information or directing to appropriate team member.
* Schedule appointments/meetings, maintains department calendars. Make arrangements for and coordinate conferences and meetings.
* Tracks hours worked and leave as necessary for department staff. Runs reports and keeps leaders aware of scheduling issues, low staffing, low balances, etc. Runs reports as necessary.
* Maintains department operations including but not limited to inventory, purchase orders/supplies, record keeping, mail sorting, scanning, filing, and other department specific tasks which ensures the continual functioning of the area.
* Assists leadership with completing their administrative tasks as necessary.
* Performs data entry work, scanning, organizing duties as necessary.
* Performs special projects as necessary. Assists with annual events.
* Sends department communication as requested.

Required for All Jobs
* Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
* Performs other duties as assigned

Patient Facing Options
* Position is Not Patient Facing Remote Work Guidelines
* Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
* Stable access to electricity and a minimum of 25mb upload and internet speed.
* Dedicate full attention to the job duties and communication with others during working hours.
* Adhere to break and attendance schedules agreed upon with supervisor.
* Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.

Remote Work Capability
* Hybrid Scope* No Supervisory Responsibility Physical Demands
* Balancing:
Occasionally 1-3 Hours
* Carrying:
Occasionally 1-3 Hours
* Climbing (Ladders):
Rarely less than 1 hour
* Climbing (Stairs):
Occasionally 1-3 Hours
* Crawling:
Rarely less than 1 hour
* Crouching:
Rarely less than 1 hour
* Driving (Automatic):
Rarely less than 1 hour
* Driving (Standard):
Rarely less than 1 hour
* Eye/Hand/Foot Coordination:
Frequently 3-5 Hours
* Feeling:
Occasionally 1-3 Hours
* Grasping (Fine Motor):
Frequently 3-5 Hours
* Grasping (Gross Hand):
Occasionally 1-3 Hours
* Handling:
Occasionally 1-3 Hours
* Hearing:
Occasionally 1-3 Hours
* Kneeling:
Rarely less than 1 hour
* Lifting:
Occasionally 1-3 Hours up to 25 lbs
* Operate Foot Controls:
Rarely less than 1 hour
* Pulling:
Occasionally 1-3 Hours up to 25 lbs
* Pushing:
Occasionally 1-3 Hours up to 25 lbs
* Reaching (Forward):
Occasionally 1-3 Hours up to 25 lbs
* Reaching (Overhead):
Occasionally 1-3 Hours up to 25 lbs
* Repetitive…