Student Affairs Coordinator

Details

Open Date 10/09/2026

Requisition Number PRN
46449B

Job Title Coordinator, Administrative Program

Working Title Student Affairs Coordinator

Career Progression Track D

Track Level

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Monday – Friday, business hours. Option for partial remote work arrangements is available after 6 months. This position is located at 27 S Mario Capecchi Dr. SLC , UT 84113. 1925 E Spence Eccles Dr. Salt Lake City, UT, 84112

VP Area U of U Health - Academics

Department 02045 - SOM Student Affairs

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $42000 - $45,000/annually

Close Date 12/09/2026

Office of Student Affairs with the Spencer Fox Eccles School of Medicine (SFESOM) works closely with medical students to ensure they feel supported and successful during their time at the SFESOM by facilitating the personal and professional development of the students through accessibility, professionalism, collaboration, and inclusivity.

The Administrative Program Coordinator provides a variety of administrative support to the SFESOM Student Affairs team. This position supports the Registrar, The Visiting Student Learning Opportunities Program, Financial Aid events, and backing up front desk coverage. In addition, involvement in and completion of recurring projects, and provide additional support during busy seasons, such as Dean’s Reception and commencement.

• Occasionally acts as first point of contact for the School of Medicine’s students, faculty and guests; maintains a welcoming and positive environment within the Office of Student Affairs; provides administrative support to Student Affairs management and staff.

• Assist the Registrar team with maintenance of data and run requested reports and queries, generate internal transcripts, enrollment reports, letters of good standing, class statistics reports, and verifications of education (and other needed requests) for medical students and Alumni verifications for licensure.

• Support with Registrar tasks including enrollment on main campus, posting of grades, auditing Course Catalogs, digitizing files for archive and other tasks as assigned.

• Supports the course catalog and scheduling process which is published on main campus and in SFESOM Tools.

• Coordinates with the other Program Coordinator on all functions related to course registration (including adding/dropping of courses by deadlines), collection of grades and recording of final grades and student performance evaluations, and submit into People Soft, Tools, and any other databases as required.

• Maintain, review, and edit student records through the graduation check process for certifying graduation requirements and awarding MD degrees, as well as masters degrees awarded. This includes auditing for duplicate course enrollment, grade verifications, and coordinating with advisor when needed to ensure graduation requirements are met for medical students.

• Supports the Registrar in the processing of student applications for the Visiting Student Learning Opportunity (VSLO) program, including working closely with SFESOM departments.

• Assist with the launch of the VSLO yearly catalog for incoming medical students by connecting with departments and coordinating application and catalog deadlines.

• Supports Registrar by providing assistance with planning and coordinating in-person and virtual workshops for students, staff and faculty.

• Cross train in certain aspects of Financial Aid Office support including annual workshops and scholarship application review

• Running reports and assisting with holds on student’s records.

• Assist with policy and…