Japanese Bilingual Admissions Assistant Job Purchase New York USA,Administrative/Clerical

Bilingual Administrative Staff - Admissions Office

Location: Westchester County, NY

Employment Type: Full-Time, Non-Exempt

Start Date: November 1, 2026 or later

Schedule: Monday-Friday, 9:00 AM-5:00 PM (1-hour lunch break)

Approximately 10 weekend workdays per year may be required.

Compensation: $30-$33/hour, depending on experience

A private international school in Westchester County, NY is seeking a Bilingual Administrative Staff member to support its Admissions Office.

This position is ideal for an organized and detail-oriented professional who can manage multiple priorities in a fast-paced school environment while communicating effectively in both Japanese and English.

Key Responsibilities

Maintain admissions-related records, data, and applicant files
Collect, organize, and manage application documents
Manage applicant and incoming student information through the admissions portal
Prepare and organize materials for the Admissions Manager and Admissions Committee
Support admissions and promotional events, including entrance examinations, information sessions, open houses, and other events in New York, Japan, and other locations
Coordinate campus tours for prospective students and families
Communicate with prospective students, parents, and schools via email, phone, and admissions systems
Prepare and maintain admissions-related materials and documents
Assist with student visa administration as a Designated School Official (DSO) under the supervision of the Principal Designated School Official (PDSO)
Support additional projects and administrative duties as assigned

Qualifications

3+ years of administrative experience
Expert-level Japanese and intermediate level English
Bachelor’s degree or equivalent
Strong organizational, administrative, and communication skills
Proficiency in Microsoft Office, including Excel, Word, and Power Point
Experience with Google Workspace, including Docs, Sheets, Slides, Forms, Meet, and shared drives
Ability and willingness to learn new systems and technologies
Flexibility to work additional hours when necessary
Ability to commute to the campus; commuting by car is preferred
Ability to travel internationally is a plus

Work Environment

This is an on-site position at the school’s campus. Remote work is generally not available during the academic term.

Benefits

The position offers a comprehensive benefits package, including:

Paid time off
Medical, dental, and vision insurance
Life insurance
Retirement plan
FSA/DCA
Child allowance
Tuition assistance program
Parental leave
Complimentary lunch at the school cafeteria during the academic term
Thanksgiving break
Approximately 2-3 weeks of winter break
Approximately one week of spring break

This is a sample job description prepared for recruiting and advertising purposes. Actual responsibilities, qualifications, compensation, benefits, and employment conditions may vary and are subject to the employer’s final determination.