Specialty Training Assistant; Training

Position: Specialty Training Assistant (Training)
Location: Chaucer

Job Title:

Specialty Training Assistant

Job Type: Permanent

Hours:

28 hours per week (0.8 FTE)

Department:
Specialty Training

Salary: £23,783.29 pro rata (FTE £29,729)

Reports to:

Director of Specialty Training

Location:

Hybrid – CoSRH Office (London Bridge) and home working.

Who we are:

The College of Sexual and Reproductive Healthcare (CoSRH) is the leader in the field of sexual and reproductive healthcare, and we are the voice for professionals working in this area. As a multi-disciplinary professional membership organisation, we set clinical guidance and standards, provide training and lifelong education, and champion safe and effective sexual and reproductive healthcare across the life course for all.

CSRH training programme administration and operational support

Manage CSRH ePortfolio system and provide user support.

Maintain accurate resident doctor records and monitor progress against curriculum outcomes.

Maintain and update curriculum and assessment documentation.

Prepare governance and regulatory compliance reports using feedback and relevant data sources.

Coordinate training events, inductions, and communications.

Act as liaison with educational supervisors, programme directors, and external bodies.

Administration of Portfolio Pathway

Maintain records of applicants, evaluators, and champions.

Support the coordination and delivery of portfolio evaluation panels, ensuring evaluators have the required materials and that actions and updates are accurately recorded

Governance

Provide administrative support for Specialty Training Board and its sub-committees, including managing meeting attendance, circulating papers, taking minutes and tracking actions.

Manage committee member recruitment and record keeping

Maintain documentation and support development of SOPs.

General

Manage specialty team mailbox and act as first point of contact.

Maintain accurate records on Customer Relationship management system (CRM) and specialty systems.

Ensure version control of documents and resources in adherence to version control protocols.

Support volunteer subject matter experts by coordinating communications, meetings, and materials to facilitate their contributions to programme activities.

Assist in organising online and in-person events, workshops, and training as needed

Assist with diary management and scheduling of meetings.

Maintain assets and resources on Training Hub and website.

Provide ad hoc administrative support across the portfolio.

You will be:

Organised and systematic in your approach

Diligent and commit meticulous attention to detail

An excellent communicator, both written and verbal

Proactive and collaborative with a strong team ethic

Efficient and able to manage a busy and diverse workload effectively

Confident using a range of digital systems to an intermediate level and quick to learn new systems

Flexible and adaptable to changing priorities

Member-focused with a professional and approachable manner

Interested in learning about the SRH workforce and training pathways

You will have:

A-Level or equivalent qualification (or experience)

Strong proficiency in using Microsoft office programmes

Proficiency in using digital systems (e.g. CRM, Learning Management System)

Knowledge of data protection and compliance requirements

You will have experience:

Providing administrative support to a team

Managing a mailbox and providing excellent customer/member support

Developing and maintaining systems, processes and administrative procedures

Maintaining accurate records and managing version control

Servicing and supporting committees, including scheduling meetings, preparing agendas and taking minutes

Coordinating logistical arrangements

Using a CRM and databases to manage data and information

(Desirable) Preparing reports or supporting…