Administrative Assistant Job Fredericton New Brunswick Canada,Administrative/Clerical

Location: Oromocto

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services.

The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders

Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements

Proofread, review and validate documents prior to manager signature

Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)

Generate tracking tools and gather data for manager to meet reporting requirements

Track budgets for service level agreements and training and development

Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)

Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings

Provide administrative solutions to improve site services

Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)

Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices

Accounting principles

Intermediate MS Office expertise

Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent

Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems

Manage multiple deadlines and priorities

Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees

Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

$400 wellness allowance to help cover expenses such as a gym membership

$2,500 for mental health services on top of regular $2,500 paramedical coverage

Telus Virtual Health Care

Home and Family

Life, accidental-death, and short-term disability insurance

Enhanced in Confidence employee and family assistance program

Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension

Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage