Administrative Assistant

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- Home Working - with occasional travel when required

Home Working - with occasional travel when required

Closing Date:

23/10/2026

Job Category:

Operose
- Corporate

Service type:

Operose
- Corporate

Business Unit:

OH

How we’ll support you:

• 27 days annual leave plus bank holidays pro rata.
• Access to our bespoke learning management system and annual formative clinical assessments to support competency development.
• The benefits of working with an at scale provider of primary care means that we lots of opportunities for our colleagues to specialise and develop.
• Cycle to work scheme.
• Travel season ticket loans
• Discount cards.
• Employee wellbeing services including free yoga videos and employee wellbeing app.

Job title: Administrative Assistant

Location: Home Working - with occasional travel when required

Salary: Up to £28,000.00 depending on experience

Hours: 37.5

Why Join the Operations Team?

The Administrative Assistant keeps the Operations Director and Managing Director organised, prepared and focused on the decisions only they can make. You will run their diaries, capture and circulate meeting minutes, pull together board and leadership presentations, and make sure every action and contact is followed up.

This is a high-trust role. You will handle confidential information, act as a first point of contact for the directors, and represent them professionally to colleagues, clinical teams, partners and external stakeholders.

Help us to deliver great primary care by improving access, outcomes and patient experience.

At Operose Health, we delivery local primary care,  is our purpose to improve access, outcomes and patient experience. Our colleagues live our values and our empowered to be the best they can be for our patients, and each other - because we CARE.

Caring

We listen and through compassion, understanding and a willingness to keep an open mind, we support and empower people to have a healthier future.

Ambitious

Through determination and our passion for transforming the patient experience, we continue to redefine and revolutionise the future of primary care.

Resourceful

Creative, agile, with a devotion for lifelong learning, we go above and beyond to improve the quality of our services.

We strive to do the best we can do and be the best we can be for our patients, employees and NHS partners.

As a valued member of the Operose Health team, your key duties will include:

• Director support
  • Provide day-to-day administrative support to the three Operations Directors and two Managing Director, anticipating their needs and prioritising their time.
  • Act as the first point of contact for the directors, screening calls, emails and requests and handling or redirecting them as appropriate.
  • Prepare briefing packs so the directors arrive at every meeting with the papers and background they need.
  • Draft correspondence, reports and communications on the directors' behalf.

Meetings and minutes

• Take accurate, concise minutes at leadership, operational and board-level meetings.
• Circulate minutes and action logs promptly, normally within 48 hours.
• Track actions to completion and chase owners ahead of the next meeting.
• Maintain a clear archive of agendas, papers, minutes and decisions.

Deck and report aggregation

• Collect content from department leads for board, leadership and performance packs, chasing contributions against deadlines.
• Consolidate submissions into a single, consistently formatted presentation or report.
• Check packs for accuracy, consistency and brand standards before they reach the directors.
• Manage version control so everyone works from the latest copy.

Diary and meeting management

• Manage complex, fast-moving diaries for both…