Office Assistant - Maternity Cover

Level Up Your Career!

At Kwalee, you’ll join a gaming powerhouse that boasts a mobile empire with 1.5 billion+ downloads alongside a thriving PC & Console division that has achieved numerous global chart-topping releases across Steam, Consoles, and Amazon, driving millions of Wishlists. Most recently publishing breakout hits such as The Precinct and Town to City. It’s a unique chance to bring your expertise to a global studio that dominates both the mobile, and the indie PC and Console space.

At Kwalee, as well as a competitive salary we also offer;
Private Medical Insurance, Dental Insurance, Life Assurance, Royal London Pension, a Free On-site Gym, Dog-friendly Office, Linked In Learning, 25 holiday days + bank holidays, and 1 day extra holiday for each year of service capped at 5.

The Office Assistant will ensure the smooth day
-to-day running of our Leamington Spa studio, reporting directly into the Office Manager. This will include managing food & beverage operations, postage, events & travel, maintenance, and administrative duties. Essentially, you are integral part in ensuring the studio remains a great place to work.

This is a maternity cover role on a 12 month fixed-term contract, based onsite 5 days per week at our Leamington Spa studio, where our daily in-office collaboration fuels creativity and innovation.

• Configure equipment and workstations for new employees and take full ownership of the onboarding experience.
• Serve as a primary liaison for the business, handling interactions with Kwalee employees, external vendors, and partners, including reception and telephone duties.
• Postage and Parcel Management:
  Order, receive, and distribute parcels and mail efficiently.
• Arrange repairs or recycling of faulty equipment, collect and reassign equipment from departing employees, conduct internal audits of office equipment, and procure new items as needed.
• Prepare meeting rooms for external guests, interviews, and internal meetings, ensuring a professional environment.
• Event and Travel Coordination:
  Organise internal team events, travel arrangements via our travel partners, and related activities in a cost effective manner to foster team engagement.
• Food and Beverage Management:
  Handle food orders for office meetings and events.
• Office Pantry and Supplies:
  Maintain a clean and well-stocked office pantry, track consumption of stationery and housekeeping supplies.
• Provide administrative support to Finance, HR, & other departments where required.
• Producing documents for key stake holders across the business where required.
• Attending meetings where required to take notes, actions, and follow up on next steps as agreed upon.
• Conduct regular checks of the office to ensure everything is well maintained and functional.
• Adapt to varying work schedules based on operational needs.
• Ad-hoc other tasks which may arise from time to time and be assigned to you by your line manager.

• Experience in an office administration based role, or operations, hospitality, or other relevant sector.
• Excellent communication, collaboration, and organisational skills.
• Great organisational skills, with the ability to juggle competing priorities.
• A proactive nature, with a willingness to take ownership of tasks to support the smooth running of a workplace.
• IT Literate, strong in Excel, Google sheets, Word, Emails etc.

• Generous Holiday: Start with 25 days of annual leave, plus bank holidays. You'll also earn an extra day for every year of service, up to 5 years!
• Flexible Working:We offer core hours that allow you to work flexibly around your life, and a bank of 'Work From Home' days to use when you need them.
• Health Cover:Private medical cover, life assurance, a solid pension plan, and cover for…