Student Support Data Clerk - Position

MassCA Special Education - Foxborough, Massachusetts

Starting Date: Immediately

School

Summary:

Massachusetts Connections Academy Commonwealth of MA Virtual School (MassCA) is a tuition-free virtual public school district that employs over 250 faculty and staff, serving our diverse population of approximately 3,000 students in Grades K–12 from cities and towns across Massachusetts.

Department:
Student Support

Reports to:

Director of Student Support - One Year Position

Essential Responsibilities:

Enter, maintain, and update student record information, including Individualized Education Programs (IEPs) and 504 plans in the Frontline platform; process, upload, and organize incoming special education documentation, including evaluations, meeting notices, and signature pages, into the digital student filing system.
Monitor and reconcile student records across system platforms to ensure data in the learning management platform matches compliance records in Frontline archiving and ensuring documents are properly stored and naming conventions are consistently followed.
Generate, review, and analyze reports related to student enrollment, special education, and 504 data.
Regularly review entered data for completeness and accuracy to ensure full compliance with state regulations, district guidelines, and virtual school audit requirements.
Cross-reference data fields (such as primary disability codes, instructional settings, and evaluation dates) to flag and fix missing or conflicting information.
Assist with MCAS and other assessment-related data entry, including accommodations and additional information requested by the testing coordinator.
Support the maintenance and entry of multilingual learner and special education data within the Connexus student information system and Ellevation platform.
Track timely input of IEP progress reports from teachers and service providers, and follow up on missing entries.
Generate standard enrollment, compliance, and demographic data reports from Frontline and Connexus.
Maintain strict compliance with FERPA regulations and data security protocols while handling highly sensitive student and family information in a remote work environment.

Position Type: Full-time

Salary: $35,000 to $43,000 Per Year

Job Categories:
Support Staff >
Administrative Assistant
Support Staff >
Clerical

MassCA does not exclude, deny benefits to, or otherwise discriminate against any person on the basis of ethnic group identification/ethnicity, marital status, race, color, national origin, ancestry, sex (including sexual orientation and gender identity), religion, physical or mental disability, age, and any other category protected by federal or state law and provides equal access in the admission to, participation in, or receipt of the services under any of the MassCA programs and activities, and in its employment practices.

• Required Qualifications
  High school diploma or equivalent.
  Experience in administrative support, student records, data entry, or database management.
  Strong attention to detail and ability to verify information against source documents.
  Proficiency with spreadsheets, digital documents, email, and electronic filing systems.
  Ability to manage multiple assignments and meet deadlines.
  Clear communication skills and sound judgment when handling confidential information.
  Willingness to learn Frontline/eSped and district special education procedures.
• Preferred Qualifications
  Associate’s or bachelor’s degree in a related field.
  
  Experience with Frontline/eSped or another special education records system.
  Experience supporting IEP processing, enrollment, or localization.
  Familiarity with special…