Part-Time Executive & Healthcare Administrative Assistant

Geriatrics Care Solution (GCS) is a physician-led geriatrics and post-acute care organization working with skilled nursing and senior-care facilities throughout the San Francisco Bay Area.

We are looking for an exceptionally organized, reliable, responsive, and proactive Executive/Administrative Assistant to work directly with the management team and assist with the administrative side of a growing healthcare practice.

This is a high-trust, hands-on position for someone who genuinely enjoys keeping things organized, following up with people, solving small administrative problems, and making sure nothing falls through the cracks.

• Approximately 10 hours/week initially
  , with potential to expand
• $30-38/hour
  , depending on experience
• Hybrid/remote work with occasional in-person availability in the San Francisco Bay Area
• Flexible schedule, but consistent availability and timely communication are essential

You will help manage administrative work across several Bay Area healthcare facilities, including:

• Maintaining organized facility, provider, employee, and business records
• Tracking outstanding tasks, documents, deadlines, and follow-ups
• Coordinating physician and nurse practitioner onboarding + scheduling
• Assisting with credentialing, contracts, malpractice/insurance documentation, and facility requirements
• Assisting with HR and employee/contractor administrative tasks
• Scheduling meetings and coordinating administrative projects
• Following up independently when information or documents are outstanding
  
  Providing concise updates regarding completed tasks, pending items, and deadlines

The right person is:

• Extremely organized and detail-oriented
• Highly responsive and dependable
• Proactive and comfortable taking ownership of tasks
• Excellent at following through without repeated reminders
• A strong written and verbal communicator
• Friendly, confident, professional, and comfortable interacting with different personalities
• Comfortable managing multiple small projects simultaneously
• Tech-savvy and comfortable with email, spreadsheets, calendars, shared documents, and online administrative systems
• Able to handle confidential business, employee, and healthcare-related information with discretion

Prior experience as an Executive Assistant, Healthcare Administrative Assistant, Medical Office Coordinator, Practice Administrator, Healthcare Operations Coordinator, or similar role is strongly preferred.

Experience with healthcare, physician practices, skilled nursing/post-acute care, credentialing, medical billing, HR, or healthcare administration is a plus.

This role requires consistent communication and follow-through
. The successful candidate should acknowledge time-sensitive communications promptly during agreed working periods and proactively provide updates rather than waiting to be asked.

Because this position involves access to confidential business and healthcare information, the selected candidate will be required to sign appropriate confidentiality/NDA agreements and follow applicable privacy requirements.

• We are looking for someone interested in becoming a trusted, long-term administrative partner as the organization grows.